Operations Officer - LHSS Nigeria at ABT Associates

Opportunity

• The Local Health System Sustainability (LHSS) Project is a 5-year, $209 million global task order that works to strengthen health systems as a means to achieve universal health coverage and improve population health and well-being.
• Interventions will focus on reducing financial barriers, holding health services accountable for meeting all clients’ needs and making sure that the care patients receive meets minimum standards.
• LHSS’s Nigeria activity will support the Government of Nigeria to support targeted states to expand sustainable pro-poor health financing options to reduce health inequalities, improve access to essential health services for the most vulnerable populations, and increase government expenditure on health services for greater sustainability of health service delivery. The activity tentatively has five main objectives:
  • Financial risk protection
  • Increased health coverage
  • Increase number of fully functional facilities
  • Increase utilization of state health insurance schemes
  • Increase government funding for HIV/AIDs and TB services.

Key Responsibilities
The Operations Officer will have the following specific duties and responsibilities:

• Supports the Finance and Administration Director with day to day project logistics, procurement, travel, and administrative operations.
• Establishes systems for weekly inventory of basic supplies (i.e printer paper, ink, cleaning supplies, etc.).
• Maintains a central filing system for required documents and forms.
• Schedules office cleanings and routine maintenance, as needed.
• Coordinates the organization of local meetings under the supervision of the Operation Director and the home office. Negotiates hotels, transportation, and meal arrangements.
• Assists in drafting RFQs, PRs, and POs as well as contributes to bid analysis under guidance of Finance & Administration Director.
• Supports property inventory control and recording of procurements.
• Assists in physical inventory review and maintains tracker of property for annual report to USAID.
• Supports HR Recruitment and maintaining personnel files.
• Maintain vendor contract log and collect and file contract documents.
• Coordinate, plan and arrange local and/or international travel and hotel arrangements for travelers originating from within Timor Leste (e.g. local activity staff travelling overseas, staff visiting municipalities, etc.)
• Maintaining the organization’s support services such as transportation, security, telephones and office and equipment maintenance services
• Other clerical tasks as required.

Preferred Qualifications

• Bachelor’s Degree; Accounting, Business Management or other relevant field preferred.
• 2 years professional office management, operations, and finance experience, preferably on USAID funded programs.
• Experience with Quickbooks is preferable.
• Excellent management, organizational and computer skills.
• Excellent written and spoken English required.

Minimum Qualifications

• High School Diploma + Four years of relevant experience, or Associates Degree + Two years of relevant experience.