Operations Executive Assistant at AMO Farm Sieberer Hatchery Limited

Location: Magodo, Lagos

Job Summary

• The Operations Officer will play a critical role in ensuring the smooth day-to-day execution of operational strategies and business activities.
• This individual will work directly with the Managing Director (MD) to support decision-making, track performance metrics, coordinate cross-functional initiatives, and drive operational efficiency across all departments.
• The ideal candidate is proactive, detail-oriented, business-savvy, and highly organized.

Key Responsibilities
Operational Coordination & Execution:

• Serve as a liaison between the MD and various departments to ensure alignment and timely execution of business objectives.
• Monitor the progress of key operational projects and provide weekly reports to the MD.
• Coordinate daily schedules, appointments, and meetings for the MD relating to operations.
• Ensure action items from leadership meetings are implemented and tracked to completion.

Strategic Support:

• Support the MD in analyzing data, preparing reports, and making strategic decisions related to production, supply chain, distribution, and sales.
• Assist in developing and executing business improvement strategies to enhance operational performance and productivity.
• Support initiatives aimed at cost reduction, waste minimization, and process optimization.

Reporting & Documentation:

• Prepare comprehensive operational reports, presentations, and business correspondence as required by the MD.
• Maintain accurate documentation of key operational processes, SOPs, and departmental activities.

Stakeholder Management:

• Interface with internal teams and external stakeholders, vendors, and partners on behalf of the MD.
• Ensure prompt follow-ups on internal communication, task delegation, and status updates.

Compliance & Risk Management:

• Monitor adherence to company policies and regulatory requirements in daily operations.
• Identify potential operational risks and escalate them with recommendations to the MD.

Business Process Improvement:

• Continuously identify gaps and propose solutions in operational workflows.
• Participate in the rollout of digital or automation tools for business efficiency.

Requirements & Qualifications

• Bachelor's Degree in Business Administration, Operations Management, Industrial Engineering, or a related field.
• 3–5 years of experience in operations, project management, or business coordination roles (experience in FMCG or food processing/manufacturing is an advantage).
• Strong analytical skills and the ability to present data and insights clearly.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (especially Excel, PowerPoint) and ERP systems.
• Experience working directly with executive-level management is an added advantage.

Key Competencies:

• High attention to detail and accuracy.
• Ability to manage confidential information professionally.
• Proactive, resourceful, and solutions-oriented.
• Strong interpersonal and collaboration skills.
• Ability to work under pressure and meet deadlines.
• Ownership mindset and strong sense of accountability.