Operations Coordinator at Alfred & Victoria Associates

Job Summary

• The operations Coordinator will play a critical role in maintaining the day-to-day functionality of our business operations. 
• You’ll collaborate with project managers, consultants, and external partners to manage timelines, coordinate resources, and optimize workflows. 
• This is a great opportunity for someone who is highly organized, detail-oriented, and passionate about energy infrastructure development and sustainability and implement strategic plans to achieve company goals and drive growth. 
• Oversee departmental budgets, ensuring financial targets are met while optimizing resources. 
• Collaborate with senior leadership to define business priorities and set actionable goals.

Responsibilities
Daily Operations Management:

• Coordinate day-to-day activities ensuring efficient office and project operations.
• Manage scheduling and administrative tasks that support project teams and senior management.
• Track project progress, maintaining calendars and timelines across multiple client engagements.
• Supervise work activities being carried out by Operations Engineer.
• Liaise with customers as required.

Project Coordination:

• Coordinate the Preparation of Request for Proposals (RFP) and Request for Quotation (RFQ).
• Coordinate the planning, execution, and monitoring of all projects.
• Liaise with consultants, engineers, and external stakeholders to ensure clear communication and project alignment.
• Prepare, review and distribute project documents, reports, and updates for internal and external audiences.
• Lead Fenchurch Energy Team in project kick-off & execution meetings.
• Review project documentation & deliverables for submission to clients.
• Manage the procurement, storage, and distribution of equipment and materials required for projects.
• Manage and allocate resources (personnel, equipment, etc.) effectively to ensure optimal project performance.
• Develop and maintain project schedules, track progress, and ensure projects are completed on time and within budget.

Process Improvement:

• Monitor performance metrics and support the development of operational dashboards to track key performance indicators (KPIs)
• Contribute to strategic discussions aimed at enhancing operational efficiency and service delivery
• Identify and address operational problems and inefficiencies, proposing and implementing solutions to improve efficiency and productivity

Client and Vendor Relations:

• Serve as a point of contact for clients, ensuring timely responses and follow-ups
• Coordinate with vendors for supplies, software, and other operational needs
• Manage vendor/consultant contracts and track deliverables to ensure compliance with company standards
• Establish and maintain relationships with vendors and suppliers, negotiate pricing, and ensure timely delivery of goods and services.

Team Support:

• Coordinate internal project support activities
• Organise team meetings, prepare agendas, and ensure minutes are circulated promptly
• Facilitate onboarding of new hires and coordinate training sessions as needed

Qualifications
Education:

• Degree in Engineering, Operations Management, Energy Management, or a related field is preferred.

Experience: 

• Minimum of 5 years hands on experience in operations, project coordination, or a similar role, preferably within the energy consulting space or related industries.
• Track record of managing multiple projects and priorities simultaneously.
• In executing Technical & Commercial Due Diligence activities, as well as developing reports and required deliverables.
• 9001 certification will be advantageous.

Skills:

• Exceptional organizational and time-management skills with meticulous attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in project management software (MS Project) and Microsoft Office Suite.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with the energy sector (Power and Oil & Gas), energy infrastructure development & sustainability practices, or renewable energy trends is a plus.

Attributes:

• Proactive problem solver.
• Creative and innovative mindset.
• Demonstrate initiative & personal drive.
• Adaptable and resourceful in a dynamic work environment.
• Strong interpersonal skills to build effective relationships with diverse teams.