Officer, Finance at The International Federation of Red Cross and Red Crescent Societies (IFRC)

Job Number: S00874
Location: West Africa Country Cluster, Abuja
Contract Type: Employee
Duration: 12 months
Grade: Not applicable

Job Purpose
Reporting to the Finance Delegate, the Finance Officer will:

• Ensure that the IFRC’s Maximum Financial Requirements are followed up.
• Assist and support the Finance Delegate in the financial management of the Abuja Country Cluster Delegation’s activities and operations

Job Duties and Responsibilities
Support the Finance Delegate in the following duties:

• Overall accounting, financial management, internal controls and the budget management support
• Bank signatory changes – (Inclusion & Deletion)
• Month end accountancy closure …. post to BOOKS ALL CODA documents and checks.
• Balance sheet management - Bank and cash on all operations within NG (Abuja Cluster)
• Balance sheet management - Staff working advances
• Balance sheet management - Prepayments and liabilities
• Treasury management
• External and Internal audits management

Regular Tasks and Responsibilities

• Daily cash movement and petty cash operations:
• Complete cash control on a daily basis, keeps records of cash movement during the day and prepares the Daily Cash Position Report after cash office is closed, making sure that actual cash on hand is accounted and all other receipts/invoices are intact.
• Ensures that all supporting documents for cash payments are complete with the necessary signatures and payments duly acknowledged.
• Reports immediately to his Supervisor all problems, discrepancies or wrong doings
• Compute and record totals of the daily transactions, to be uploaded into the accounting software
• Plans and requests daily cash needs for payments from FD
• Makes payment to the operation’s staffs (per diem and working advances), invoices or receipts for expenses duly approved by the person responsible
• Online bank payments initiation and ensure good quality of supporting documentation.
• Checking CODA INTRAY Abuja Cluster WANS (working advances from NS) and WAD (staff and delegate working advances) documents.
• Conduct reconciliation on Staff advances
• Book transactions into CODA INTRAY using relevant documents like OJF, FCAST, SOSC, ANY, EXPR etc
• Participate in the month end activities through adjustment journals/entries viz,
• Support in following up with the working advance returns from Ghana, Nigeria, Benin, and Togo RC
• Receive and Review of working advances return both from National Society and send feedback based on the review.
• Performing analysis for foreign exchanges from CHF to other currencies
• Payroll modification for delegates
• Support the delegation month-end closure of the financial books in close collaboration with the FD
• Maintain and ensure that all reports of income and expenditure of the IFRC and all programs at the operation’ areas are kept.
• Contribute to the timely financial reporting to the PMER and other departments and to relevant stake holders

Capacity Building:

• Providing support and capacity building to NSs
• Train the Finance Team in financial rules and procedures
• Conduct financial briefing and debriefing in the absence of the FD

Requirements
Education:

• Relevant University Degree in Finance, Accounting or Management
• Holder of a Certified Accounting degree with specialized training in related field is an asset

Experience:

• 3 years’ + experience in leading and managing Finance as Accountant
• 3 years’ + professional experience working with local or international non- governmental organization
• Experience of working with Audit firm and support for Organisation’s Audit exercises
• Very good leadership skills and confirmed financial management experience
• Experience of working with National Societies
• Basic leadership and management skills
• Strong experience in cash management showing rigorous controlling methods

Knowledge, Skills and Language:

• Self-supporting in computers - Very good computer skills and command of standard Microsoft office tools
• Very good interpersonal, communication and presentation skills
• Motivated self-started personality, sense of responsibility and organization skills
• Good negotiation skills
• Flexibility and ability to travel in the operation’s areas
• Fluent in written and spoken English is required
• Knowledge of any other Federation working languages (French) is preferred

Competencies and Values:

• National Society relations
• Communication - Teamwork
• Professionalism – Integrity - Diversity
• Judgement-Decision-making
• Results focus and accountability