Office Clerk at Pruvia Integrated Limited

Job Brief

• We are looking for a competent Office Clerk to perform various administrative and clerical tasks in support of our office administration running. 
• You will undertake a variety of activities in the office, ranging from filing and answering the phone to basic bookkeeping.

Responsibilities

• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilise office appliances such as photocopiers, printers, etc. and computers for word processing, spreadsheet creation, etc.
• Undertake basic bookkeeping tasks and issue invoices, checks, etc.
• Take minutes of meetings and dictations
• Assist in office management and organisation procedures
• Monitor stocks of office supplies (paper clips, stationery, etc.) and report when there are shortages
• Assist in making travel arrangements and booking venues for conferences and events
• Perform other office duties as assigned.

Requirements and Skills

• Must possess a BSc / HND Degree in the relevant field.
• Minimum of 2 years of Proven experience as an office clerk or another clerical position
• Familiarity with office procedures and basic accounting principles
• Working knowledge of office devices and processes
• A fast typist with knowledge of stenography and taking dictations
• Very good knowledge of MS Office and suites.
• Excellent communication skills
• Very good organisational and multi-tasking abilities.