Office Assistant at Yingqi Auto Machinery Ltd

Job Title: Office Assistant

Job Summary:
The Office Assistant will support the efficient operation of the office by performing a variety of administrative and clerical tasks. This role involves organizing files, scheduling appointments, handling correspondence, and assisting staff with daily tasks. The Office Assistant plays a crucial role in ensuring the smooth functioning of office activities.

Key Responsibilities:

Clerical Support:

Perform general clerical duties such as filing, photocopying, faxing, and scanning documents.

Document and Data Management:

• Organize and maintain paper and electronic files.
• Enter and update data in spreadsheets, databases, or other software systems.

Scheduling and Coordination:

• Assist in scheduling meetings, appointments, and maintaining calendars.
• Coordinate meeting arrangements, including booking rooms and preparing materials.

Reception and Customer Service:

• Handle incoming and outgoing mail, including packages, letters, and other documents.

Office Supplies Management:

• Monitor inventory levels of office supplies and place orders when necessary.
• Keep the office organized and maintain common areas such as the break room or meeting rooms.

 Support to Staff:

• Assist other staff members with administrative tasks as needed, such as preparing documents, reports, or presentations.

Skills required :

• Organizational Skills: Ability to keep tasks organized and manage multiple responsibilities efficiently.
• Communication Skills: Strong written and verbal communication for interacting with staff and customers.
• Computer Skills: Proficiency in using office software (Microsoft Office: Word, Excel, Outlook) and basic office equipment.
• Attention to Detail: Capable of handling tasks with accuracy and thoroughness.
• Time Management: Ability to prioritize tasks and meet deadlines.

Additional Qualifications:

• Customer Service Skills: Friendly and professional demeanor when dealing with visitors and colleagues.
• Problem-Solving Skills: Ability to address issues as they arise and find solutions quickly.