Office Assistant / Personal Assistant at Anadach Consulting

Location: Ikoyi, Lagos
Reports To: The MD

The Role

• The selected candidate will be responsible for handling organizational and clerical support tasks.
• She would also provide personalized secretarial and administrative support in the office.
• She must be proactive, able to multitask and an efficient worker, and would see to general office duties and tasks.

Duties and Responsibilities

• Organizing and maintaining office common areas.
• Sorting and distributing office mails and other communications in a timely and efficient manner.
• Managing the filing system.
• Handle requests and queries appropriately.
• Filter and respond to emails as soon as possible, dealing with appointments appropriately.
• Recording relevant information accurately and disseminating to the appropriate quarters.
• Creating, maintaining and entering information into databases.
• Perform general office clerk duties and errands
• Maintaining office equipment as needed.
• Monitoring office supplies, handling shortages, and sourcing for supplies.
• Manage and maintain the MDТs diary.
• Act as the contact person between the MD and internal/external clients.
• Schedule and plan meetings and appointments.
• Booking and arranging travel and transport processes.
• Reminding the MD of important tasks and deadlines
• Manage other tasks and assignments as directed by the MD.

Qualifications and experience

• Candidate should possess a Degree in Mass Communication, Business Administration or any other related field.
• Minimum of two years' work experience as an office assistant, personal assistant or in a related field.
• Excellent knowledge of Microsoft Office Suite tools.
• Excellent organizational and time management skills.

Essential Competencies and Attributes:

• Excellent verbal and written communication skills
• Good documentation ability to prepare high quality summaries and reports
• Ability to work well under limited supervision.
• Conversant with technology
• Diligent and hardworking
• Ability to multitask and manage time effectively.
• Proven organizational and administrative skills
• Ability to exercise discretion and confidentiality.
• Should have a positive disposition to learning and willing to take on tasks.
• Should be pleasant, patient and honest.