Office Assistant (North East 2 and North West 3) at MSI Reproductive Choices

Purpose 

The Office Assistant provides administrative and clerical support to ensure smooth and efficient office operations. This role is essential for maintaining organized workflows, assisting staff, and delivering excellent customer service.

Responsibilities:

Office Responsibilities

• Support the team in delivery of letters and run other errands within the office.
• In charge of photocopying documents and ensuring that the photocopier is in good condition
• To report all damages/repairs within the office building to the Finance/Admin Officer or his designate.
• Receive all visitors to the office and direct them on the appropriate staff to meet.

Responsibilities as a Cleaner

• To ensure that MSI attains high level of cleanliness of building and surroundings at all times.
• To ensure that all keys collected for cleaning purposes are safely kept in the key box.
• To return all cleaning items to office immediately after approved use.
• To make request of items required for cleaning the office.

Store and IPO activities

• Supports the training and other infection prevention activities.
• Support the regional staff in charge of MSI store in the management of the regional store through issuance of approved stocks and documentation of same.
• Take delivery of stocks, commodities and SBC materials for the team and keep accurate records of distributions/collections from staff.

Documentation and reporting

• Maintain visitors note and ensure all sign in before proceeding inside the office
• Record and report usage of office stationeries and toiletries
• Perform other administrative duties as may be assigned.

Qualifications:

• Must have at least GCE O’level /SSCE certificate.
• Organisation, initiative, tidiness, courtesy, time management and good communication skills
• Capacity to work as a team member
• Attention to detail and problem-solving skills.
• Strong skills in Administrative Assistance and Clerical tasks
• Proficiency in handling Office Equipment and maintaining its functionality
• Must be Proficient in the use of Microsoft office tools
• Ability to multitask, manage time efficiently, and adapt to fast-paced environments
• Previous experience in an administrative or office duties is an added advantage 

Note

• Choose the location of the job as indicated on the form
• There are no relocation allowances available for this position.
• This role is open until filled, and we will be conducting Interviews on a rolling basis even while the advertisement is still active.
• MSI Nigeria Reproductive Choices provides equal opportunity in employment and prohibits discrimination on the basis of race, sex, colour, religion, age, marital status, or disability.
• MSI Nigeria is committed to safeguarding children and vulnerable adults and operates a zero tolerance approach to abuse, exploitation, and harassment on any kind.
• Children by Choice, not Chance