Office Assistant and Translator at CNG Glass (Nigeria) FZE

Job Summary: 

We are looking for a proactive, detail-oriented Office Assistant who is proficient in Chinese translation to support the Purchasing Department. The job description will include providing administrative assistance, going to the market to purchase goods, facilitating communication and ensuring the smooth running of the purchasing process. The ideal candidate should have strong organizational skills, be fluent in both Chinese and English, and be able to handle multiple tasks at the same time.

Main Responsibilities

Administrative Support:

•    Assist the procurement team with daily administrative tasks including filing, going to the market to purchase goods and maintaining records.
•    Prepare and organize procurement documents, contracts and reports.
•    Maintain the procurement database and ensure all information is up to date.

Communication:

•    Serves as liaison between Procurement and internal/external stakeholders.
•    Translate documents and conversations as needed to facilitate communication.

Translation:

•    Translate procurement-related documents, contracts, proposals and correspondence between Chinese and English.
•    Ensure all translations are accurate, culturally appropriate and retain the original meaning.

Supplier Interaction:

•    Assist in communicating with suppliers and vendors to ensure requirements are clear and understood.
•    Assist in scheduling and coordinating vendor meetings, including preparing agendas and minutes.

Data Management:

•    Enter and manage data related to procurement processes, supplier performance and inventory.
•    Assist in tracking orders, deliveries and inventory levels.

Support the procurement process:

•    Assist in researching and sourcing suppliers and products.
•    Assist in preparing purchase orders and other procurement documents.

Other responsibilities:

•    Perform other related duties assigned by the Purchasing Manager.

Qualifications

• Bachelor's degree in Business Administration, Languages ​​or related disciplines.
• Experience as an Office Assistant or similar role, preferably in a procurement or administrative environment.
• Proficient in [relevant language] with strong translation skills.
• Excellent organizational and multi-tasking skills.
• Strong oral and written communication skills.
• Proficient in MS office suite (Word, Excel, PowerPoint) and procurement software.
• Attention to detail and problem-solving skills.

Working conditions:

• Office environment with standard working hours.
• May occasionally be required to work overtime to meet deadlines or participate in procurement activities.