Office Assistant at Amani Advisory

Job Summary

• We are seeking a highly organized, proactive, and responsible Office Assistant to provide administrative and operational support across the organization.
• The ideal candidate will help ensure the smooth day-to-day running of the office by managing reception duties, office supplies, records, facilities, logistics, and general administrative tasks.
• The successful candidate must be professional, detail-oriented, resourceful, and able to work effectively in a fast-paced environment.

Key Responsibilities
Reception & Front Office Management:

• Greet and attend to visitors, clients, and vendors in a professional and welcoming manner.
• Answer, screen, and direct incoming calls and inquiries appropriately.
• Receive, sort, distribute, and dispatch incoming and outgoing mails, packages, and shipments.
• Maintain a neat, organized, and professional reception and office environment.

Administrative Support:

• Provide general administrative and clerical support to the MD, Operations, Sales, and other teams as required.
• Assist with data entry, word processing, photocopying, scanning, printing, and document preparation.
• Schedule appointments, meetings, and meeting rooms.
• Maintain accurate physical and digital filing systems.
• Handle confidential documents and information with discretion.

Office Supplies & Inventory:

• Monitor office supplies and consumables to ensure adequate stock levels.
• Prepare and process requests for office supplies and other administrative needs.
• Maintain proper records of office supplies, purchases, and usage.
• Liaise with approved vendors and suppliers when necessary.

Facilities Management:

• Ensure the office environment is clean, organized, hygienic, and properly maintained.
• Liaise with building management, cleaners, technicians, IT personnel, and other service providers when required.
• Report maintenance issues, equipment faults, and facility concerns promptly.
• Assist in ensuring office equipment and facilities remain functional and in good condition.

Logistics & Event Support:

• Coordinate office-related deliveries, dispatches, and transportation arrangements.
• Assist with logistics for company meetings, events, team lunches, and employee activities.
• Support the Operations Team with general logistical tasks as assigned.
• Coordinate with vendors and service providers to ensure timely delivery of required services.

Record Keeping & Documentation:

• Maintain accurate records of office activities, purchases, deliveries, and administrative transactions.
• Organize and update physical and electronic records.
• Ensure documents are properly filed and easily accessible when required.
• Maintain confidentiality of company and employee information.

Expense & Petty Cash Support:

• Assist with processing invoices, receipts, expense reports, and petty cash transactions.
• Maintain proper documentation for office-related expenses.
• Support the relevant team in tracking routine administrative expenses.
• Ensure expenses are properly recorded and supported by relevant documentation.

Qualifications

• Minimum of an SSCE / OND; HND or Bachelor's Degree in Business Administration, Office Administration, or a related field is an added advantage.
• Minimum of 1 year of experience in an administrative, clerical, office assistant, receptionist, or similar role.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Good verbal and written communication skills.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy.
• Ability to multitask and prioritize responsibilities effectively.
• Ability to work independently while also functioning effectively as part of a team.

Other Requirements:

• Must reside within the Ikeja, Ogba, Ojodu, or surrounding axis of Lagos.
• Must be reliable, punctual, organized, and professional.
• Must demonstrate good interpersonal and customer service skills.
• Ability to handle confidential information responsibly.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Ability to occasionally lift and move office supplies or equipment where necessary.
• Must be willing to perform other reasonable administrative duties as assigned by management.