Office Administrator at CBRE Excellerate

About the role

• We are seeking a highly organized and proactive individual to provide essential administrative support to the Key Account Manager and the broader team. In this role, you will be responsible for a range of administrative tasks, including human resources administration, managing office consumables, coordinating uniform orders, planning and organizing events, processing purchase orders and quotes, handling travel arrangements, and overseeing monthly cost management.
• You will also manage supplier relationships, assist with catering and procurement administration, and ensure the client receives timely and accurate information, including library services. This is a dynamic position requiring excellent organizational skills and a strong attention to detail.

What you will bring

• Grade 12 (SS3)
• A Diploma or similar qualification in Business Administration, Office Management, Facilities Management, or a related field (preferred)
• Certifications or training in Project Management, Procurement, or Administration (added advantage)
• 2-3 years of experience in a similar administrative or support role, ideally in facilities management, office operations, or a related industry
• Experience in managing office supplies, purchase requisitions, and vendor management (preferred)
• Computer literacy (MS Office)
• Strong verbal and written communication skills
• Report writing skills
• Basic numeric skills
• Proficiency in drafting clear and concise emails, reports, and meeting minutes
• Strong filing and documentation skills, ensuring proper storage and easy retrieval of records
• Basic understanding of facilities management functions and principles
• Strong knowledge of basic office operations, including supply management, invoicing, and maintaining office consumables records
• Knowledge of administrative support functions such as scheduling meetings, coordinating appointments, and maintaining calendars
• Basic knowledge of health, safety, and environmental regulations relevant to office operations

What you will be doing

Administrative Support: Assist the Key Account Manager and team with various administrative tasks, ensuring smooth office operations and efficient coordination.

• Office Operations: Manage office consumables, including ordering and maintaining inventory records, and handle uniform orders for staff.
• Event Planning & Travel: Coordinate events, travel arrangements, and schedules, ensuring seamless logistics and support for team activities.
• Procurement Administration: Handle purchase orders, quotes, supplier management, and assist with procurement activities, ensuring timely and cost-effective purchases.
• Cost Management: Track and manage monthly costs, ensuring adherence to budgetary guidelines.
• Vendor Management: Provide support in managing vendor relationships, ensuring smooth service delivery and timely procurement of supplies.
• Client Engagement: Provide the client with relevant information, including managing library services and responding to service inquiries.
• Documentation & Reporting: Maintain accurate records, prepare reports, and track key tasks and actions to ensure efficient workflow and effective communication across departments. Build and maintain strong client relationships.