Office/Admin Manager at Filmhouse Cinemas Limited

RESPONSIBILITIES:

Office Management

• Oversee day-to-day office operations to ensure a clean, safe, and efficient working environment.

• Manage front desk operations and supervise administrative staff.

• Maintain office supplies, equipment, and inventory; ensure timely restocking and maintenance.

• Coordinate office layout planning, workstation assignments, seating charts, and office moves.

• Ensure all office infrastructure (internet, power, utilities) functions optimally and liaise with service providers where needed.

Administrative Oversight

• Develop and implement administrative procedures, standards, and policies.

• Manage document control, filing systems, and administrative workflows for efficiency and compliance.

• Support HR with onboarding logistics, ID cards, workspace setup, and induction arrangements.

• Handle correspondence, memos, and internal communications where necessary.

Vendor & Facility Management

• Manage relationships with vendors, suppliers, cleaners, security, and facility partners.

• Review and negotiate contracts to ensure cost-effective services.

• Track and manage facility maintenance, repairs, and service schedules.

• Ensure compliance with health, safety, and environmental standards within the office.

Budget & Procurement

• Prepare and manage the administrative budget, ensuring cost control and optimal resource utilisation.

• Process purchase requests, vendor payments, and administrative expenses in line with company policies.

• Maintain an updated asset register for office equipment and furniture.

Support Services

• Coordinate meeting room bookings, events, and logistics for company functions.

• Oversee travel arrangements, accommodation, and logistics for staff where applicable.

• Provide administrative support to senior management as required.

Qualifications

• Proven experience in an administrative support or office management role, with a preference for experience supporting senior executives.
• Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong organisational and multitasking ability
• Excellent communication and interpersonal skills
• High attention to detail
• People management and leadership skills
• Vendor and budget management capability
• Strong negotiation and documentation skill
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• High level of professionalism, discretion, and the ability to handle sensitive information.
• A proactive approach to problem-solving and process improvement.
• Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.