Job Purpose
The Logistics Officer is responsible for managing drivers and warehouse staff, vehicle fleet, assets, warehousing and distribution to ensure effective, transparent and accountable logistics support to LABDI program in the area of operation.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provides technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Key Areas of Accountabilities
Transport & Fleet:
- Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
- Manage, maintain and repair vehicles in safe and efficient working order
- Ensure that vehicles are checked daily, and that regular service and maintenance is carried out as per agreed schedule
- Responsible for administering litigations and traffic offenses.
- Ensure vehicles have current and lawful documentation.
- Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
- Receive travel requests and maintain trip schedules and Staff Movement Board.
- Coordinate with incoming and outgoing travellers on pick up and drop times ensuring drivers are briefed of movement plans
- Ensure best value for money and that travellers are clearly informed well in advance
- Establish and maintain a list of contact details for preferred service providers including generator service and vehicle maintenance.
- Data management for Purfleet and Fleet Service Charge
- Supervision of drivers
Assets Management:
- Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
- Oversee the issuance and return of assets to/from staff
- Ensure good condition of assets and maintain asset condition reports.
- Conduct monthly asset checks and share report with CO assets management focal person
- Conduct annual physical verification of assets as required and share completed physical asset check report to CO as required.
- Ensure timely reporting of asset losses and damages using existing reporting templates.
- Warehouse and Distribution:
- Manage and maintain the physical warehouse.
- Ensure timely monthly spot check, quarterly and bi-annual stock check and reconciliation.
- Ensure all stock and assets purchased are entered
Participate in procurement and distribution planning meetings and provide sufficient logistics input in planning
- Support program teams with the distribution of program supplies to beneficiaries in line with LABDI warehousing, inventory management and distribution guidelines.
- Ensure adherence to LABDI Warehousing and Inventory Management Manual and Toolkit.
- Prepare and share warehouse stock reports with Supply chain manager monthly.
Administration & Reports
- Maintain all logistic files in an organized, accurate and up to date manner
- Line manages, coordinate, monitor and guide the work of the drivers, warehouse staff, casual labourers and any other logistics support by managing performance on an on-going basis
- Produce logistics site report, vehicle and generator cost performance report.
- Update Asset Register and send to head office every month.
- Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to LABDI Head office once per month.
- Comply with all relevant LABDI policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
- Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
- Carry out any other tasks required by the line manager
Skills & Experience
Administrative & General Skills:
- Level of Education – bachelor’s degree in Logistics and Procurement, Supply Chain Management, Economics, Business Administration or related field.
- Professional qualification in Logistics and Transport Management an added advantage.
- Communication & Interpersonal Skill Level – Excellent
- Language Requirements – English – Excellent
- Level of IT Expertise Required – Good
Experience Expectations:
- Desired Number of Years Prior Experience in a Similar Role – 2
- Experience in procurement and logistics with NGO
- Experience in a relatively insecure field-based environment.
Qualified women are strongly encouraged to apply.
Note:
LABDI has zero tolerance to sexual exploitation and abuse (PSEA), any act of child abuse including sexual exploitation and sexual abuse constitute acts of serious misconduct and are therefore grounds for LABDI plenary measures, including summary dismissal.
Gmail
Yahoomail