Legal Secretary/ Front Desk Administrator at UNOCASA Limited

Job Description

• Undertakes administrative and clerical tasks.
• Ensures smooth running of the firm without interruption to work activities.
• Receives and interacts with guest and ensure quick and prompt responses to inquiries.
• Manages the reception area to receive and attend to visitors,
• Directs guests, clients, and other visitors to the appropriate office,
• Ensures effective telephone communications internally and externally to maintain a professional image,
• Answers phone calls, take notes/messages and redirect calls when appropriate
• Assists with proper arrangement of files in the office.
• Acts as a reliever to the litigation assistant and dispatch rider,
• Monitors the firms’ facilities and ensures proper maintenance of office assets
• Liaises with the vendors and purchases office supplies,
• Keeps inventory of office supplies, stationaries, and diesel,
• Types and corrects word processes by lawyers and ensures alignment,
• Receives letters for the Managing Partner,
• Prints and makes photocopies of documents for the lawyers in the firm,
• Assists the litigation manager with the filing of processes and litigations in the court,
• Assists the dispatcher with the delivery of court processes to clients,
• Delivers letters to courier services to be dispatched to clients in different locations,
• Ensures that the office is supplied with newspapers daily,
• Attend to and ensures prompt response to all inquiries,
• Provide administrative support to one or more lawyers
• Produces and files various legal documents such as appeals, motions, or petitions,
• Maintains and updates inventories of contact details,
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.

Requirements

• Candidates should possess OND / HND / B.Sc Degrees with 3+ years relevant work experience.