Information Management Systems Associate at UNOPS

• The Information Management Systems Associate will coordinate the Information Management System for Mine Action (IMSMA) for UNMAS Nigeria, and be responsible for all assigned tasks as follows:

IM Responsibilities:

• Ensure proper functioning of the IMSMA database by installing and maintaining the IMSMA database for the UNMAS office
• Install IMSMA on partners' devices and train them on its use
• Ensure the accuracy and operational functioning of the designed links of the database
• Train junior staff on IMSMA and provide remote support to new UNMAS programmes
• Verify and record all field data from implementers and partners into the IMSMA database.
• Perform quality assurance on reported data before data entry.
• Carry out quality checks during and after data entry.
• Produce statistics and reports from the Mine Action data.
• Create and maintain a comprehensive soft and hard archive system.
• Update both soft and hard archives on a weekly basis.
• Create and maintain the file and document management system of the programme
• Create Standard Operating Procedures on all IM processes
• Engage with Mine Action partners to obtain information and improve their data-collecting forms
• Liaise with partners and represent UNMAS Nigeria in meetings related to the functions
• Make recommendations and provide advice on the technical information management requirements
• Review and improve data collecting forms when necessary
• Conduct monthly checks of IMSMA reports to ensure completeness, integrity and quality

GIS Responsibilities:

• Prepare and print informative maps with mine action and other available data.
• Maintain and contribute to the operations mapping archive.

Other Responsibilities:

• Assist with IT and other general computer related issues.
• Contribute to Network Administration
• Assist with Database training and technical assistance to implementing partners and external stakeholders where necessary
• Create photo catalogue from received photos from mine action activities
• Perform any other duties assigned by the EORE Specialist.

Reporting:

• Provide monthly progress report against UNMAS Nigeria work plan.

Education/Experience/Language requirements:

• Bachelor’s Degree (or equivalent) with a minimum of three (3) years of relevant experience or secondary education (or equivalent) with a minimum of seven (7) years of relevant experience.
• Relevant experience is defined as experience in information management, database management, data collection and GIS.
• 1 year of experience in Database management and GIS is required
• Knowledge of IMSMA NG6 is desired
• Experience with handling confidential data and demonstrated understanding of different data collection methodologies
• Experience in web design and software development is desired
• Fluency in written and oral English is required
• Experience working with the UN or a humanitarian entity is desired
• Ability to work in a multi-national / cultural environment is desired