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Functional Responsibilities:

The Operations Associate will work under the direct supervision and guidance of the Operations Officer. The primary objective of this role is to provide operational and logistical support to the training program, ensuring its smooth implementation and effectiveness. This includes:

• Support the Operations Officer in the delivery of EHAT, AASC, and CMD (Levels 1, 2, and 3) training to Police and NSCDC personnel.
• Assist in the development and maintenance of training materials, schedules, and resource management.
• Support the implementation of Quality Assurance/Quality Control (QA/QC) processes.
• Support the National Mine Action Centre (NMAC) in operational planning.
• Contribute to the development of National Mine Action Standards (NMAS) or National Technical Standards and Guidelines (NTSGs), as directed.

Training Delivery Support:

• Assist in the preparation of training materials, including printing, collation, and distribution.
• Provide logistical support during training sessions, such as setting up training venues, managing equipment, and coordinating participant logistics (e.g., accommodation, transportation).
• Maintain accurate records of training attendance, performance, and feedback, as directed.
• Support the delivery of practical exercises and assessments, as required.
• Coordination with Police and NSCDC on administrative and logistical requirements.

Training Development and Planning Support:

• Assist in the development and review of trainee selection criteria for each training level (EHAT, AASC, CMD 1, 2, and 3).
• Support the development and maintenance of comprehensive training schedules, ensuring they are up-to-date and reflect any changes.
• Assist in the identification and procurement of necessary equipment required for the training.
• Assist in the development of training budgets.

Mentoring and QA/QC Support:

• Support the implementation of the mentorship and QA/QC plan.
• Assist in the organization of mentorship sessions and follow-up activities.
• Support the development of assessment tools and conduct regular evaluations, as directed by the supervisor.

NMAC Support:

• Provide administrative and logistical support to the NMAC in operational planning, as required.
• Assist in the preparation of reports and presentations for the NMAC.

Standards Development Support:

• Assist the Operations Officer in the development or review of NMAS or NTSGs. This may involve research, document management, and logistical support.

Administrative and Operational Support:

• Draft reports, briefing notes and summary documents related to operational activities.
• Liaise with national and local authorities, affected communities and other stakeholders, and organize meetings as required
• Maintain the office and operational filing system, ensuring all documents are saved appropriately
• collect and record operational data using the UNMAS information Management System (IMSMA) and related tools.
• Support the preparation of daily and weekly operational updates, highlighting successes and challenges.
• Perform other administrative and operational support tasks as required by the supervisor.

Education/Experience/Language requirements:
Education

• First Level University Degree (Bachelor’s Degree or equivalent) with a minimum of 2 years of relevant experience is required;
• Or, a High School diploma with a minimum of 6 years of relevant experience is required.

Experience

• Relevant experience is defined as experience in programme management, project management, monitoring, planning, operations, law enforcement or related activities, providing operational and logistical support, preferably in a training or capacity-building context.
• Proficiency in basic computer applications and word processing is required.
• Experience in humanitarian mine action operations is desired.

Language

• Fluency in English (writing, speaking and reading) is required.

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• The Information Management Systems Associate will coordinate the Information Management System for Mine Action (IMSMA) for UNMAS Nigeria, and be responsible for all assigned tasks as follows:

IM Responsibilities:

• Ensure proper functioning of the IMSMA database by installing and maintaining the IMSMA database for the UNMAS office
• Install IMSMA on partners' devices and train them on its use
• Ensure the accuracy and operational functioning of the designed links of the database
• Train junior staff on IMSMA and provide remote support to new UNMAS programmes
• Verify and record all field data from implementers and partners into the IMSMA database.
• Perform quality assurance on reported data before data entry.
• Carry out quality checks during and after data entry.
• Produce statistics and reports from the Mine Action data.
• Create and maintain a comprehensive soft and hard archive system.
• Update both soft and hard archives on a weekly basis.
• Create and maintain the file and document management system of the programme
• Create Standard Operating Procedures on all IM processes
• Engage with Mine Action partners to obtain information and improve their data-collecting forms
• Liaise with partners and represent UNMAS Nigeria in meetings related to the functions
• Make recommendations and provide advice on the technical information management requirements
• Review and improve data collecting forms when necessary
• Conduct monthly checks of IMSMA reports to ensure completeness, integrity and quality

GIS Responsibilities:

• Prepare and print informative maps with mine action and other available data.
• Maintain and contribute to the operations mapping archive.

Other Responsibilities:

• Assist with IT and other general computer related issues.
• Contribute to Network Administration
• Assist with Database training and technical assistance to implementing partners and external stakeholders where necessary
• Create photo catalogue from received photos from mine action activities
• Perform any other duties assigned by the EORE Specialist.

Reporting:

• Provide monthly progress report against UNMAS Nigeria work plan.

Education/Experience/Language requirements:

• Bachelor’s Degree (or equivalent) with a minimum of three (3) years of relevant experience or secondary education (or equivalent) with a minimum of seven (7) years of relevant experience.
• Relevant experience is defined as experience in information management, database management, data collection and GIS.
• 1 year of experience in Database management and GIS is required
• Knowledge of IMSMA NG6 is desired
• Experience with handling confidential data and demonstrated understanding of different data collection methodologies
• Experience in web design and software development is desired
• Fluency in written and oral English is required
• Experience working with the UN or a humanitarian entity is desired
• Ability to work in a multi-national / cultural environment is desired