Human Resources Officer at Oxfam

• The Human Resource Officer will provide functional and/or technical support and implement operational plans to enhance the organization’s performance by working with the HR Manager to ensure that Oxfam in Nigeria has the HR capacity to provide support to the country programme to achieve its mission.

OBJECTIVE OF THE POSITION

• To provide support to the HR Manager in ensuring that Oxfam in Nigeria has the right people capacity to deliver on its mission. This role contributes to strengthening HR systems and processes by providing technical and operational support in recruitment, staff development, performance management, and employee relations, thereby enhancing overall organizational effectiveness through our people.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

HR Administration:

• Proactively advise all staff on Oxfam HR policies, conditions of employment, staff handbook and local labour code and ensure proper application.
• Maintain data quality in the HRMIS database (SuccessFactors).
• Ensure that staff personnel files (manual and electronic) are complete, updated, well maintained and stored securely in accordance with agreed practice and filing checklist.
• Establish regular and documented data quality auditing processes ensuring correct information and efficient filing of all HR documents.
• Work with the staff responsible for Admin within the Logistics unit to ensure that international staff have valid work permits and visas.
• Monitor dates relating to Probationary Periods, Performance Reviews, and End of Contract; communicating to the appropriate persons as needed.
• Maintain and regularly update staff and managers on Annual Leave days, sickness absence and others, to ensure adequate administration of leave ensuring staff maintain accurate records and high accruals of leave not taken is avoided.
• Streamline staff medical processes and entitlements, liaise with the HMO and other medical service providers.
• Facilitate the process of generating ID cards staff.
• Assist the country programme in collecting data for the annual pay review.
• Assist the HR Manager in monthly and quarterly HR reporting.
• Communicate and maintain good relationships with relevant government and non-government agencies as requested by the HR Manager and or the Country Director.

Recruitment:

• Provide support throughout the recruitment process, dealing with any correspondence, assisting managers in long listing, facilitate the preparation of interview questionnaires, take part in interviews and administering tests where necessary.
• Develop job adverts that are attractive to potential candidates and ensure that jobs are posted on effective advertising platforms (i.e. Oxfam web site, various jobs website or local newspapers).
• Ensure Oxfam procedures are followed and that managers are trained and guided on Oxfam recruitment and selection procedures.
• Ensure that reference checks are done and in line with Oxfam guidelines on referencing, maintain recruitment file ensuring that all documents throughout the process are maintained
• Prepare the welcome and induction package for incoming staff ensuring these are kept relevant and up to date through liaising with senior management team members.
• Ensure that all new staff have proper induction on Oxfam in general, HR topics, programme and job-related topics.

Contract Management & Payroll:

• Ensure that staff have contracts before they start working, and that all related paperwork is complete.
• Prepare payroll in a timely and efficient manner, collate all information relating to the monthly payroll for national staff e.g. contract, business case, amendment of contract, salary changes etc., ensuring that the correct staff details are inputted and all staff on the payroll have valid contracts.
• Inform managers about end of probation dates and end of contract dates in line with contract terms and notice periods.
• Support exit processes when a member of staff leaves Oxfam, work with the staff and their managers to facilitate completion of all required documents including conducting Exit interviews. Ensure clearance is processed and final payment has been arranged with the Finance team and that the personnel file is closed

Staff welfare, Health, and Safety:

• Ensure procedures for medical care and hospitalization are known to staff.
• Provide information to staff on minimum health and safety requirements so that they may be adhered to
• Ensure that all staff understand Oxfam health and safety policy.
• Evaluate health and safety conditions in the country and field offices and ensure that these comply with Oxfam standards.
• Work with Logistics and Admin to conduct periodic health and safety checks on Oxfam premises, including checking that first aid kits are available in offices and Oxfam vehicles and are accessible to all staff.

Performance Management and Staff Development:

• Provide information on performance management processes to managers and staff.
• Follow up with managers on all aspects of the performance management cycle: setting objectives, giving feedback, addressing poor performance, interim review, and annual review.
• In collaboration with the HR manager, support managers in formulating training needs for groups and individuals and support in organizing training (within budget limits).

WHO ARE WE LOOKING FOR?

Education/Knowledge & Experience:

• Relevant university degree in Human Resource, Administration, Management or any other relevant field.
• At least three years’ relevant work experience, preferably with an INGO.
• Strong knowledge of country labour laws.
• Proficiency in Microsoft Office and HRIS systems.
• Hands on payroll experience.
• Excellent communication skills and ability to relate to people of all backgrounds.
• Diplomacy and excellent interpersonal skills together with the capacity to remain calm under pressure.
• Strong organizational skills and ability to work on deadlines.
• High personal integrity and ability to keep absolute confidentiality.
• Excellent written and spoken English

Desirable:

• Knowledge of computing Annual salary and Benefits. – Payroll
• Knowledge of Human Resources policies and Labour Laws is desirable.
• Effective use of HR procedures to assist in the achievement of objectives.
• Ability and willingness to travel at short notice and often in difficult circumstances.