Human Resources Officer at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Background

• The Accelerating Control for HIV Epidemic Project (ACE) funded by the United States Agency for International Development (USAID), is a 5 year funded project implemented in Akwa Ibom & Cross River States.
• Implementation is targeted at achieving epidemic control thereby reducing transmission and improving the quality of life of those living with HIV.

Job Summary

• The Human Resources Officer will perform a variety of HR activities, including employee relations, recruitment, benefits management, orientation, policies and regulations, and administration of personnel systems
• The HR Officer, in collaboration with the project staff, is responsible for recruitment activities covering both technical and administrative staff appointments.
• The HR Officer serves as a resource person with respect to ECEWS/USAID regulations under the direct supervision of the HRM.
• S/he is aware of and adheres to ECEWS's Procurement Integrity (PI) standards in all activities and is responsible for raising the awareness of staff regarding Pl regulations.

Task and Responsibilities
Recruitment:

• In collaboration with Project staff, provide services related to the recruitment of project staff and contractual staff who will provide administrative support to project technical activities.
• This includes defining recruitment needs, developing clear job descriptions, managing the intake of applications, reviewing and circulating CVs, identifying advertisement resources, performing initial interviews of candidates, and checking references.
• Provide progress reports to and regularly communicate with project management staff and update management regarding recruitment activities.
• Maintain CV files of prior candidates for future recruitment efforts.

Hiring:

• In collaboration with PD and HRM, negotiate salary with the selected candidate.
• Secure necessary ECEWS/USAID concurrences and approvals for selected candidates.
• Prepare employment letters.

Personnel:

• Create and maintain accurate personnel files on all employees.
• Administer paperwork for all local employee changes in status.
• Assist project management of equitable implementation and enforcement of personnel policies as needed.
• Be available to employees regarding confidential employment maters, career development, job satisfaction, and grievance and discipline issues
• Provide guidance and options and/or pathways for resolution, consulting with HPM appropriately.
• Conduct exit interviews when staff departs from positions
• Maintain, revise and update the Employee Handbook as necessary.

Benefits Program:

• Oversee the administration of the heath benefits, ife insurance, and national housing fund scheme (NHF) and pension program
• Collaborate with the PDHRM on the management of the provider relationships Ensure that the ECEWS/ACES bere package is evaluated and revised as necessary on an annual basis
• Communicate any changes to project staff.

Orientation:

• Develop and conduct as needed an orientation program for all new staff to review ECEWS/ACE 5 benefits performance, standards, and policies

HR Advisory Capacity:

• Provide project management with HR perspective on potential impacts of issues and actions affecting project staff

Procurement Integrity:

• Provide procurement integrity training to new and continuing staff to ensure that ECEWS standards and USAID regulations are adhered to, particularly in regard to the recruitment of new staff

Compensation:

• Administer the compensation program for local staff and consultants.
• Ensure salary structures and guidelines are followed
• Provide advice to management as needed

Performance Planning, Review & Development (PPRD):

• Oversee the performance planning review & development process for all staff
• Provide information to supervisors and staff on how to complete forms
• Ensure plans and reviews are completed in a timely manner
• Maintain PPRD records
• Capacity building of the team members
• Ensure that strong internal control systems are in place and that the ECEWS Code of Conduct and ECEWS's Zero Tolerance practice are well understood by all the staff in the country
• Assist HRM Lead to conduct regular and thorough risk assessments in the country, and monitor the success of risk mitigation and risk control activities
• Ensure appropriate segregation of duty within all ECEWS offices in the country
• Ensure that systems are in place in the country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract award and donor requirements; and comply with ECEWS policies and standard operating procedures.

Job Requirements
Education:

• Master's Degree in HR Management or related field, or Bachelor's Degree with 4 years post-degree experience in human resources management, including recruitment and personnel management.

Experience:

• 4 years related and progressive experience.
• Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues, experience in conflict resolution helpful
• Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadines
• Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants
• Proven ability to successfully participate on teams in a fast-paced environment.

Remuneration
We have a competitive compensation package.