Human Resources Manager at Development Exchange Centre (DEC)

Job 04. Human Resources Manager Reference Code HRM/202317/01/2

DEC seeks to employ a qualified and experienced person for the position of Human Resources (HR) Manager who will be responsible for the day-to-day HR operations and implementation of DEC stipulated policies and procedures within the organization.

The job holder will also provide Organisational Development support to DEC/Partners with the facilitation of recruitment, remuneration, and staff development issues.

Key Responsibilities

• Prepare and present briefs on staff matters to the ED/Management for management decision-making.
• Produce and share periodic/quarterly reports on human resources matters with ED, the Management team, the Board, and partners.
• Support and advice on policy reviews as required.
• Conduct the induction of newly recruited staff, process staff ID card, issue, policy documents, and pre-employment medical clearance, and support newly recruited staff in processing entitlements e.g., relocation allowance.
• Process all other insurance policies, including renewals (e.g., Life Insurance for DEC staff
• Ensure that employee performance evaluations are completed as scheduled and that the mechanism/process to reward and motivate performance excellence is followed
• Ensure DEC Nigeria personnel policies are in consonance with Nigerian labour law as applicable; this includes payment of appropriate taxes, benefits etc.

• Ensure that the payment of approved salaries and benefits adheres to DEC salary scales and protocols
• Propose and recommend staff development plans for professional, technical, and support staff.
• Provide support in documenting the Annual Staff Development plans and follow up with staff for post-training reports
• Provide support to the recruitment processes e.g., invitations, logistic support to candidates, organizing venues for written and oral interviews, etc.
• Facilitate the provision of working tools for newly recruited staff e.g., workspace, computer, manuals, etc.
• Conduct periodic field visits and staff surveys.
• Organized periodic refresher training on policy and procedures.
• Coordinate staff exit, and retirements.
• Ensure an effective and efficient HR system
• Ensure that all staff has up-to-date relevant job descriptions.
• Process monthly payroll in conjunction with finance staff and ensure payroll is delivered in a timely manner.
• Ensure adequate participation of the HR Department in interviews for new staff.
• Perform other duties that may be assigned by the management

Other responsibilities

• Responsible for ensuring adequate orientation of all new staff
• Ensure all new staff receives copies of the DEC Staff Policy Handbook and oversees the clearance of terminated and exiting employees, as per DEC policies and procedures.
• Maintain confidentiality of all personnel issues including disciplinary procedures
• Maintain paper and electronic files of staff with strict confidentiality.

QUALIFICATIONS AND EXPERIENCE

• B.Sc./HND in Human Resources, Public Administration, social sciences-related field (essential).
• A minimum of 5 years of work experience as a Human Resource Manager (essential).
• At least 2 – 5 years prior experience working for a non-profit organization (NGO or INGO) is a plus
• Analytical thinker with strong conceptual and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work independently and as part of a team.
• Excellent report-writing and communication skills.
• Ability to act with integrity, professionalism, and confidentiality
• Solid proficiency in Microsoft Office, HR software, and other related software is a plus.
• Proficient in talent management