Human Resources Manager / Board Secretary at Workforce Group

Job Summary
Human Resource Manager:

• Provide support to the various sections of the school as regards, recruitment, performance and growth of the school, disbursement of salaries and maintaining the right conditions at the work place.
• The HRM will also monitor staff and counsel them if required.
• The HRM will not only develop and advise on policies but also ensure their implementation. These policies are mostly related to the effective use of employees within the school.
• She/he must ensure that all the employees are rightly balanced in terms of skills and knowledge, and hence conduct various training programs and provide equal opportunities for their development.
• She/he must continuously work towards enhancing teachers and support staff’s performance so that they can either achieve or exceeds their targets.

Board Secretary:

• Responsible for advising the Governing Council on constitutional matters, duties and powers, and will work within the broad current legislative framework.
• He/she will secure the continuity of Governing Council business and observe confidentiality requirements.

Key Areas of Responsibility
Human Resources Manager:

• Administer compensation, benefits and performance management systems as well as the work life balance.
• Identify staff vacancies and recruit, interview and select applicants.
• Recruit staff with the right professional attitude
• Provide current and prospective staff with information about policies, job descriptions, working conditions, wages, and opportunities for promotion and employee benefits.
• Maintain staff records ensuring accuracy, completeness and confidence
• Perform difficult staffing duties, including dealing with understaffing as a result of sudden exits, refereeing disputes, firing employees, and administering disciplinary procedures.
• Develop and implement human resources policies and procedures
• Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes
• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
• Advise on remuneration issues
• Administer payroll and maintain staff records
• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
• Analyze training needs to design employee development.
• Conduct exit interviews to identify reasons for employee termination.
• Represent organization at personnel-related hearings and investigations.
• Prepare personnel forecast to project employment needs.
• Prepare and follow manpower and Training budgets for personnel operations.
• Contract with vendors to provide employee services, such as food service, Health Maintenance Organisation, Pension Fund Administrator etc.
• Welcome any suggestions for the improvement of any policies or communications, respecting the value of ‘Different people, different thinking’
• Handle employee complaints, grievances and disputes
• Coordinate employee safety, welfare and wellness
• Ensure compliance with Policies relating to the Nigerian Labour Law
• Maintain knowledge of legal requirements and government reporting regulations affecting HR functions

Board Secretary:
Meetings

• Work effectively with the Chair and Headmaster before the Governing Council meeting to prepare a purposeful agenda which takes account of school and educational issues and is focussed on school improvement.
• Encourage the Headmaster and others to produce agenda papers on time
• Produce, collate and distribute the Agenda and papers, including the Minutes of previous meeting, so that recipients receive them at least seven clear days, and preferably ten days before the meeting.
• Record the attendance of governors at the meeting and take appropriate action re - absences.
• Advice the governing Council on governance, legislation and procedural matters where necessary before, during and after the meeting.
• Take notes of the Governing Council meetings to prepare Minutes, including indicating who is responsible for any agreed action.
• Record all decisions accurately and objectively, with timescales for actions,
• Send drafts to the Chair and Headmaster for amendment and approval by the Chair.
• Copy and circulate the Approved Draft when sending the Agenda for the next meeting to all governors.
• Advise absent governors of the date of the next meeting.
• Keep a minute book, or file of signed minutes, as an archive record.
• Liaise with the Chair, prior to the next meeting to receive an update on progress of actions agreed previously by the Governing Council.
• Chair that part of the meeting at which the Chair is elected.

Membership:

• Maintain a database of names, addresses and category of Governing Council members, and their term of office.
• Send a welcome pack and letter to newly appointed governors, including details of terms of office.
• Maintain copies of Current Terms of Reference and Membership of Committee and Working Parties, as well as nominated governors (e.g. Literacy),
• Advice governors and appointing bodies of expiry of the term of office before term expires so elections or appointments can be organised in a timely manner.
• Inform the Governing Council of any changes to its membership.
• Maintain Governor Meeting Attendance records and advise the Governing Council of non-attendance of governors.
• Ensure that a Registrar of Governing Council pecuniary interests (Register of Business Interests) is maintained, reviewed annually and lodged within the school,
• Check with the LEA that Criminal Records Bureau disclosure has been successfully carried out on all new appointees and re-appointees.

Advice and Information:

• Advise the Governing Council on procedural issues.
•  Have access to appropriate legal advice, support and guidance.
• Ensure that new governors have a copy of the DfES Guide to the Law for School Governors and a copy of other relevant information.
• Take action on the Governing Council’s agreed policy to support new governors, taking account of the Guidance for Principals and Chairs of Governors on the National Training Programme for New Governors and induction materials and courses made available by LEA’s and others.
• Advise on the requisite contents of the School Prospectus and Annual Report to Parents.
• Ensure that statutory policies are in place and that a file is kept in the school of policies and other school documents approved by the Governing Council.
• Maintain records of Governing Council correspondence.

Professional Development:

• Successfully complete the National Training Programme for Secretaries to Governing Councils or its equivalent.
• Attend briefings and participate in professional development opportunities.
• Keep up-to-date with current educational developments and legislation affecting school governance.

Extra Duties:
The Secretary may be asked to perform as part of his/her duties in any of the following:

• Serve as Secretary to some or all statutory and non-statutory Governing Council Committees.
• Assist with the elections of parent, teacher and staff governors
• Give advice and support to governors taking on new roles such as Chair or Chair of a Committee.
• Participate in, and contribute to the training of governors in areas appropriate to the Board Secretary’s role.
• Maintain a file of relevant DfES and LEA documents.
• Maintain archive materials.
• Assist with the preparation of the Annual Report to Parents, assembling the statutory information and copying and distributing the report.
• Assist with the organisation of the Annual Parent’s Meeting.
• Clerk the Annual Parent’s Meeting.
• Prepare briefing papers for the Governing Council, as necessary.
• Help to produce a Governing Council Year Planner, which includes an annual calendar of meetings and the cycle of agenda items for meetings of the Governing Council and its committees.

Preferred Qualification

• LLB
• At least 7 years post Call experience  
• MBA in Business Administration / Human Resource Management
• Professional Qualification, CIPM, SHRM, CIPD
• 10 years working experience

Competencies Required:

• Excellent communication skills in spoken and written form
• Planning and organisational skills
• Reliable and thorough with a deep commitment to accuracy
• Self-motivated and able to work independently
• Exceptional time management skills
• Excellent knowledge of child protection policy
• Sound decision making skills
• Highly efficient in the use of computer softwares- Word, Excel, PowerPoint