Human Resources Intern at Wildlife Conservation Society

Purpose and Responsibilities:

• The Internship program is the internship is to provide graduates with practical hands-on training, learning, and working experience opportunities, while allowing interns to apply their skills and knowledge in a real-world working environment.

Position Description

• The Intern program aims to help the successful intern applicant explore career opportunities, develop new skills and competencies, and build professional working relationships that enhance their employability.
• The Human Resources Intern will support the Human Resources Department with general day-to-day tasks and specific documentation responsibilities. The incumbent will focus on organising documents, reviewing documents, scanning and uploading documents, labelling of files, archiving and retrieval of HR documents, as well as support in handling basic human resources tasks to ensure overall efficiency of Human resources.

Main Responsibilities

• Staff files management and support with the updating of the files
• Timesheet management and review in collaboration with the finance team to ensure 100% compliance rate.
• Support recruitment process (advert, scheduling candidate assessment and conducting reference check
• Manage leave administration
• Support with contract drafting while ensuring accurate contracting details
• Support with staff onboarding
• Assist in filing HR documents, both hard and soft copies.
• Maintain an orderly, retrievable, and accessible filing system.

Scanning, Uploading, & Document Review

• Scan and upload HR documents with appropriate naming convention and document numbering.
• Assist in organising softcopy to aid in easy and timely retrieval.
• Assist in following up with relevant staff to ensure complete staff documentation.
• Verify that all timesheets are properly completed

Other Responsibilities

• Assist staff with HR related issues
• Support with staff communication and organising staff meetings, training courses, and other events
• Assist during auditing process and audit preparation.
• Perform other HR responsibilities as may be assigned by the HR Manager

Essential criteria for candidates:

• A recent graduate of Human Resources or Personnel Management, Social sciences, Business Administration or management, or related field.
• Basic knowledge of Microsoft Excel and Word.
• Excellent interpersonal skills and willingness to learn.
• Capable of handling key and sensitive documents with complete confidentiality.
• Attention to detail and organisational skills.