Human Resources Coordinator at EHA Clinics

What you’ll do 

The Human Resources Coordinator will support EHA Clinics department predominantly to:

• Assist with all internal and external HR-related inquiries or requests. 
• Gather, enter, and/or update data to maintain employee records and databases, as appropriate; establishes and maintain files and records for the office.
• Schedule meetings, interviews, HR events and maintain agendas.
• Assist with HR project development, planning and execution.
• Compose and prepare written documentation and correspondence for the HR department; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
• Assist in the coordination, supervision, and completion of special HR projects as appropriate. 
• Organize a filing system for important and confidential company documents
• Gather payroll data like bank accounts and working days.
• Update office policies as needed
• Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts
• Maintain a company calendar and schedule appointments
• Perform orientations and update records of new staff.
• Prepare reports and presentations with statistical data, as assigned
• Prepare and distribute meeting agenda and meeting minutes. 
• Maintain security and confidentiality of company information. 
• Produce and submit reports on general HR activity.
• Coordinates and facilitates the human resource processes at all business locations
• Collect and analyze business data from various departments to prepare reports and presentations for management. 
• Develop strong working relationships with senior management 
• Supervise HR Associates in order to ensure seamless workflow in HR operations in all locations.
• Maintain physical and digital personnel records.
• Update internal databases with new hire information
• Publish and Unpublish job posts
• Files documents into appropriate employee files.
• Prepare reports and presentations on HR-related metrics 
• Develop training and onboarding material
• Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
• Coordinate schedules, distribute memos and reports, and ensure that everyone is kept current on necessary company news and information 
• Keep up-to-date with the latest HR trends and best practices.

Professional Development

EHA Clinics requires all staff to keep their knowledge and skills up to date

• S/he is expected to continue to learn throughout their career at EHA Clinics through continuing professional development (CPD). The professional body relating to specialist areas will have information on the type of CPD to be carried out and how much should be completed each year. 

Key Areas of Note 

• Ensure continuing education, training and development is undertaken to meet clinical governance guidelines for Continuing Professional Development and a Personal Development Plan. 
• Keep up to date with relevant medical research, technology, and evidence-based medical practice by attending continuing education courses and professional meetings, reading journals, etc.
• Perform a variety of research and analysis tasks associated with the improvement of clinical care, medical diagnosis, and treatment where appropriate.

Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform this job.

• Minimum of Bachelor's degree in Humanities from a reputable Institution.
• At least 1-2 years post NYSC-related experience.
• At least 2 certifications in relevant field.
• Proficiency in the use of the work task management tool is an advantage.
• Completion of compulsory National Youth Service Corps (NYSC) or exemption.

Key Skills and Attributes

• Hold Computer literacy
• Excellent Communication
• Working Under Pressure
• Humane, Empathetic and Supportive Bedside Manner
• Leadership and Teamwork
• Problem solving and Initiative
• Time Management and Organization
• Attention to Detail
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Excellent interpersonal and communication skills.
• Ability to be polite and compassionate without lacking confidence.
• Sound negotiation and persuasion skills.
• Analytical and problem-solving skills