Human Resources / Admin Officer at Discovering Talents Academy

Job Summary

• The Human Resources Officer at Discovering Talents Academy is responsible for executing a wide range of HR functions that support the school's mission and foster a positive, productive, and compliant work environment for all staff.
• This role involves managing the employee lifecycle from recruitment and onboarding to performance management and staff relations, ensuring DTA attracts, develops, and retains high-quality talent.

Key Responsibilities
Recruitment and Selection:

• Collaborate with department heads to understand staffing needs and develop accurate job descriptions.
• Manage the end-to-end recruitment process, including posting job advertisements, screening applications, coordinating interviews, conducting reference checks, and preparing offer letters.
• Ensure all recruitment practices align with DTA's values and relevant labour laws.

Onboarding and Orientation:

• Facilitate a smooth and comprehensive onboarding process for new hires, including preparing employment contracts, collecting necessary documentation, and conducting initial orientation sessions.
• Ensure new staff are familiar with DTA's policies, procedures, mission, and culture.

Employee Relations and Welfare:

• Serve as a primary point of contact for staff inquiries, concerns, and grievances, providing guidance and support in a confidential and empathetic manner.
• Assist in mediating disputes and resolving conflicts to promote a harmonious working environment.
• Administer employee welfare programs and initiatives, contributing to staff morale and well-being.
• Manage staff exit processes, including exit interviews and final settlements.

HR Policies and Compliance:

• Assist in the development, review, and implementation of HR policies, procedures, and the staff handbook, ensuring they are current, fair, and legally compliant.
• Stay updated on Nigerian labor laws and educational sector regulations to ensure DTA's HR practices adhere to all statutory requirements.
• Prepare and submit required statutory HR reports and filings.

Performance Management and Development:

• Support the implementation of DTA's performance appraisal system, assisting in goal setting, performance reviews, and feedback processes.
• Identify training and development needs across departments and coordinate relevant professional development programs for staff.
• Assist in managing disciplinary actions and grievance procedures in accordance with DTA policy and legal guidelines.

Compensation and Benefits Administration:

• Support the administration of staff compensation and benefits programs, including gathering payroll data, leave management, and assisting with benefit enrollments.
• Maintain accurate records related to compensation, benefits, and statutory remittances.

HR Record Keeping and Information Management:

• Maintain accurate, confidential, and up-to-date employee records (digital and physical).
• Manage the school's Human Resources Information System (HRIS) if applicable, ensuring data integrity and accessibility.

Qualifications

• Education: Bachelor's Degree in Human Resources Management, Business Administration, Industrial Relations, Psychology, or a related field.
• Certification: Professional certification (e.g., Associate, full member of Chartered Institute of Personnel Management of Nigeria - CIPM) is a significant advantage.
• Experience: Minimum of [e.g., 2-4] years of progressive experience in Human Resources, preferably within the education sector.
• Knowledge: Solid understanding of Nigerian labor laws and HR best practices.

Skills:

• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• High degree of empathy, discretion, and ability to handle sensitive information with confidentiality.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS software/databases.
• Problem-solving and conflict resolution abilities.
• Ability to work independently and as part of a team.

Key Competencies:

• Confidentiality and Integrity
• Attention to Detail
• Communication and Active Listening
• Problem Solving and Decision Making
• Ethical Conduct
• Adaptability and Flexibility
• Empathy and Interpersonal Sensitivity

Working Conditions:

• Primarily an office-based role within the school environment.
• May require occasional extended hours during peak periods (e.g., recruitment drives, performance review cycles).
• Interaction with all levels of staff, management, and external stakeholders.