Human Resource Officer - Aspire at Plan International

Role Purpose

• The ASPIRE project is a 5-year project funded with support from Global Affairs Canada and focused on improving sexual rights and reproductive health of adolescent girls and boys in Bauchi state.
• The purpose of this role is to provide human resource support for the ASPIRE project in Sokoto and Bauchi state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
• The post holder will be supervised by the Head of HR and matrix managed by the Project Manager and expected to work very closely with other members of the project team.

Dimensions of the Role:

• Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.
• The post holder will ensure effective administration of all Human resource process, policy and procedure with support from the Line manager where necessary.

Objectives of the Role

• Ensure that all steps of the recruitment process are followed accordingly: Development and approval of Job description, posting and circulation of advertisement, review of applications and coordination of interviews with the requesting manager.
• Update and maintain a recruitment tracking database and submit to line manager for the project on a monthly basis
• Ensure that all information related to payroll is received and filed in a timely manner and that supporting documentation is filed
• Ensure that signed time sheets and pay slips are received, tracked and filed correctly for all staff
• Act as the primary contact person with the insurance providers, communicating the start and end of insurance coverage promptly and ensuring the necessary administrative follow up is done
• Lead on all new staff onboarding/induction process, as well as regular refreshers and policy awareness sessions
• Facilitate staff trainings on Human Resource policy and procedure, as assigned
• Track the performance appraisal due dates for all staff and follow up with managers and to ensure they are reviewed in a timely manner
• Extract and track relevant training information from performance appraisals and submit to the Human Resource Coordinator to be followed in the country Training Plan
• Participate in the research and identification of training opportunities for staff in the response.

Additional Responsibilities:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
• Maintenance of high technical standards.
• Conduct all duties in a professional manner following Plan International Nigeria staff regulations, values and codes of conduct.

Technical Expertise, Skills and Knowledge

• Bachelor’s Degree in fields related to Human Resource, Administration and Management; Masters’ Degree a plus
• 3 year plus Years’ of experience working in Human Resource and/or administrative support positions
• Understanding of national labour law and employment norms and practices
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Computer literacy including all Microsoft office programs (word, excel, PowerPoint, outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
• Able to maintain confidentiality
• Capacity for analysis, synthesis and reporting of large amounts of information.