Human Resource Branch Manager at DreamWorks Integrated System Limited

KEY RESPONSIBILTY

RECRUITMENT

• Identify current and prospective staffing requirements, prepareand post notices and advertisements, and collect and screen applications
• Advise job applicants on employment requirements and on terms and conditions of employment
• Review candidate inventories and contact potential applicants to arrange interviews and transfers, redeployment and placement of personnel
• Produce competency profile for each vacant role before advertisement
• Co-ordinate and participate in selection and examination boards to evaluate candidates
• Notify applicants of results of selection process and prepare job offers
• Advise managers and employees on staffing policies and procedures
• Provide constructive feedback to candidates after liaison with interviewees.
• Liaise with line managers/relevant departments to ensure they are aware of start dates etc.
• Ensure successful candidates are notified on time to plan for their resumption
• Ensure new staff introduction to employees on same day of resumption
• Production of a weekly report with updates on recruitment.
• Sending out satisfaction surveys to candidates and managers.
• Arrange and conduct exit interviews for all staff and provide feedback to Management.
• Support the development and implementation of HR initiatives and systems
• Inputting Information of Exited Staff and New Hires 3 Hours of Notification
• Provide onboarding schedule and follow up on new employees onboarding from the first day of resumption
• Laison with line managers to deliver job description for new hires within first week of resumption
• Follow up with staff on all pending issues and provide guidance where required

STAFF WELFARE FUNCTIONS

• Communicate the worker’s needs in the workplace.
• Ensuring employees are emotionally stable to perform their tasks.
• Maintain good workers and employer relationships within the organization.
• Ensure employee team bonding activity is organized quarterly
• Monitor the worker’s health and safety issues and take the necessary steps while it is required.
• Provide guidelines on how a worker can avoid any hazardous situation and precautions against fire and safety in the workplace.
• Periodically organize programs to improve employee integration at workplace
• Ensure All Employee Are Enrolled Immediately After Resumption and Also Communicate with HMO Representative on Exited Staff and Replacement
• Organize and administer staff consultation and grievance procedures
• Provide counselling to staff on policies and procedures
• Collaborate with Team Leads to ensure staff issues are resolved

ADMINISTRATIVE FUNCTION

• Ensure attendance monitoring and reporting of our retail stores
• Provide an administrative system of effective compliance and procedure
• Interface with other HR branch administrators from other regions and supervise their functions while providing reports to the Group Head, Human Resource
• Maintain and update employee records (attendance, employee information database, etc.) according to policy
• Providing ad-hoc administrative support to any of the other HR functions, as necessary and in line with business requirements
• Provide support for HR priority projects with any administrative activity
• Ensure functionality of all office equipment and assets in our stores
• Escalate any administrative issues as soon as they occur

REPORTING FUNCTION

• Provide daily attendance reports for staff while playing an oversight role for other Branches.
• Weekly report on recruitment and welfare status
• Report on all employee requests
• Report on all onboardings discharged
• Pending work tools
• Staff strength
• Daily engagement of all computer village staff
• Payroll inputs
• Report on preventive and corrective maintenance discharged.
• Report on exit process management
• Report on leave management
• Feedback on all complaints raised by customers
• Requisition to hire
• Employee welfare projects discharged
• Approved memos on recruitment and welfare