HRM / Admin Officer at AAA Medi-Calibrations Limited

Key Responsibilities
 Recruitment & Onboarding:

• Draft job adverts, post roles, screen CVs and coordinate interviews.
• Prepare offer letters, employment contracts and background checks.
• Run onboarding for new staff documentation, orientation, tools.

Employee Records & HR Administration:

• Maintain accurate, confidential personnel files for all staff across three branches.
• Track leave, attendance, probation dates, confirmations and contract renewals.
• Prepare employment letters, confirmations, references and other HR correspondence.

Performance Management:

• Coordinate the appraisal cycle and keep performance records for each staff member.
• Follow up with line managers on reviews, targets and documented feedback.
• Flag performance issues early and support the Management in handling them properly.

Payroll Support & Statutory Compliance:

• Prepare monthly payroll input , attendance, leave, deductions, allowances — for accounts.
• Ensure statutory obligations are met and filed on time (PAYE, pension, NSITF, ITF, NHF as applicable).
• Keep company registration and staff-related statutory documents current.

Office Administration:

• Manage office supplies, utilities, vendors and service providers for the Head office.
• Support administrative coordination with the branches.
• Maintain company documents, licences and renewals.

Staff Welfare, Discipline & Internal Coordination:

• Serve as first point of contact for staff HR enquiries.
• Handle disciplinary documentation, queries and grievances following due process.
• Coordinate staff meetings, trainings and internal communication.

Qualifications & Experience

• Bachelor's Degree or HND in Human Resource Management, Business Administration, Industrial Relations, Psychology or a related field.
• 2–4 years' experience in an HR or HR/Admin role, preferably in an SME.
• Working knowledge of the Nigerian Labour Act and statutory obligations (PAYE, pension, NHF, ITF, NSITF).
• Practical payroll experience.
• Competent with Excel, Word and Google Workspace.
• CIPM student membership, certification, or active progress toward it is an advantage.
• Experience in a multi-branch or healthcare/technical business is an advantage but not compulsory.

Skills & Attributes:

• Discreet, able to handle confidential staff and salary information properly.
• Highly organized, with genuinely accurate record-keeping.
• Firm but fair; able to hold staff to standards without creating friction.
• Clear and professional in written communication.
• Proactive, follows up and closes matters without reminders.
• Sound judgement, and willing to escalate rather than improvise on sensitive matters.

What We Are Looking For:

• We are looking for someone who Management can depend on, genuinely cares about people and understands that how staff are treated determines how a company performs. The right candidate is fair, discreet, and firm.
• This role is suitable for someone who wants to build a proper HR function in a growing company, and to be part of the leadership conversation.

What We Offer

• Competitive salary based on experience.
• Exposure to a specialised medical technology and healthcare distribution business.
• A structured work environment with room for learning and growth