HR Supervisor at Sahara Group

Level: Mid Level

Purpose Statement

• We are seeking to employ a HR Specialist who will be responsible for the management and maintenance of all employee databases/files and the Health Maintenance Organization.
• The role will manage Employee processes, Management & implementation of relevant HR Operations, re-engineering of Group HR business processes, automation and reporting for Group HR.
• The role will ensure employee data is maximized for business decisions in addition to ensuring employee requests and processes are promptly addressed in line with timelines.

Responsibilities
Employee Management:

• The HR Specialist is responsible for the implementation of:
  • Adoption of a centralized activity plan per entity
  • Manage communication relating to employment offers with prospective employees
  • Manage confirmation processes, loan applications, entries for monthly payroll on the HRIS

Maintain Employee Files:

• Creates, organizes, documents and updates employee files (both physical and on the HRMS).
• Tracks employee progress by ensuring timely implementation of on-boarding, confirmation, transfers, promotions, recognitions, performance management and disciplinary.
• Ensures that ex-employee files are maintained according to law.
• Maintenance of Data integrity

Analyse and Report HRIS Data:

• Gathers HRIS data using built-in reporting tools from HRMS or running Structured Query Language.
• Performs data analysis to ensure the system captures specific employee metrics
• Generate preliminary employee data monthly reports to help Management decision

HMO Management:

• Manage the database of employee registration with the HMOs to ensure an updated database
• Liaise with the stakeholders (HMOs and Sahara Group & it’s employees)
• Manage the contracts relating to the HMO service.

Process Review:

• Focused on the review of Group HR workflows and business process.

Collaboration:

• Collaborates with the wider Group HR Team and the Oracle/Business Innovation Teams

Minimum Experience / Skills

• Bachelor's degree from a reputable university
• Minimum of 6 years of work experience in an administrative related role with at least 3 years working with HR Systems (preferably Oracle HRMS).
• Understanding of computer applications especially Microsoft Office Suite
• HR Management experience
• Analytical Skills
• Excellent organisational skills and follow-through
• Critical thinking to create innovative solutions to complex issues
• Excellent Communication Skills
• Ability to translate technical information to simple language for implementation
• Attention to detail
• Problem solving and decision-making skills
• Demonstrate knowledge of employment law
• Interpersonal skills

Working Relationship:

• All Employees
• Business Innovation and Systems & Projects Teams
• Heads of Departments
• External Stakeholders / Service Providers & Consultants (HMO Vendors).