HR Officer at Ascentech Services Limited

Job Summary

• We are seeking a detail-oriented and organized HR Officer to support the effective administration of employee records, documentation, onboarding, and general HR processes.
• The ideal candidate should have strong administrative skills, attention to detail, and the ability to maintain accurate and confidential employee information.

Key Responsibilities

• Maintain accurate and up-to-date employee personnel files, both physical and electronic.
• Prepare employment letters, confirmation letters, warning letters, memos, queries, and other HR correspondence.
• Maintain and update the staff database, including employee details, positions, departments, resumption dates, and employment status.
• Ensure all HR documents are properly filed and easily accessible.
• Monitor staff documentation and follow up on outstanding employee records.
• Assist with the onboarding of newly employed staff.
• Ensure new employees complete all required HR documentation before or upon resumption.
• Coordinate staff orientation and introduction to company policies and procedures.
• Assist with issuing staff ID cards, uniforms, and other company property where applicable.
• Maintain records of employee probation periods and notify the HR Manager when employees are due for confirmation or performance review.
• Provide general administrative support to the HR team as required.
• Maintain confidentiality of employee information and HR records at all times.

Requirements

• Possess a B.Sc. / HND in Human Resources, Business Administration, Industrial Relations, or a related field with 1 – 3 years of relevant HR / Admin experience.
• Good knowledge of HR documentation and personnel administration.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organizational and record-keeping skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality, accuracy, and attention to detail.
• Ability to manage multiple tasks and meet deadlines.