HR / Executive Assistant at Yardoak

Job Summary

• We are seeking a highly organized HR / Executive Assistant to work directly with the Managing Director to streamline HR processes, enhance organizational structure, and support executive functions.
• This role requires a proactive individual with strong HR expertise, and strategic thinking to help drive efficiency and structure across the business.

Key Responsibilities
HR Process Development & Workforce Alignment:

• Develop and implement structured HR policies, procedures, and best practices.
• Oversee recruitment, onboarding, and training processes to ensure role clarity and efficiency.
• Collaborate with department heads to define clear job descriptions and key performance indicators (KPIs).
• Monitor employee performance and support the development of performance management systems.
• Ensure compliance with labor laws, company policies, and HR documentation.
• Manage employee records, and contracts.
• Facilitate training sessions to improve team productivity and efficiency.

Business Structuring & Process Improvement:

• Assist the MD in identifying inefficiencies and implementing streamlined processes across all departments.
• Support the restructuring of business operations to ensure accountability and clarity in roles.
• Develop workflow systems and SOPs to enhance coordination between teams.
• Conduct regular process audits to ensure adherence to company standards and policies.

Executive Support & Strategic Coordination:

• Act as the MD’s right-hand person, managing schedules and meetings.
• Prepare reports, presentations, and summaries to support decision-making.
• Conduct research and provide insights to help drive business growth.
• Assist in managing internal communication to ensure alignment across the company.
• Maintain confidentiality and professionalism in handling sensitive business matters.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 4-5 years experience with an FMCG or in the construction industry.
• Strong understanding of HR best practices, labor laws, and compliance.
• Strong problem-solving, communication and leadership skills.
• Proficiency in Microsoft Office Suite and HR software.