HR Assistant Manager at Global Profilers

SUMMARY

The HR Assistant Manager plays a pivotal role in supporting the human resources functions within the company. Reporting to the HR Manager or Director, this position involves assisting in various HR activities, ensuring compliance with policies and regulations, and contributing to the development and maintenance of a positive work environment.

JOB RESPONSIBILITIES:

Recruitment and Onboarding:

• Collaborate with hiring managers to identify staffing needs and develop job descriptions.
• Source, screen, and interview candidates for various positions within the organization.
• Coordinate the onboarding process for new hires, including paperwork, orientation, and training.

Employee Relations:

• Assist in resolving employee relations issues by conducting investigations and providing guidance to employees and managers.
• Facilitate communication between employees and management to address concerns and promote a positive work environment.
• Assist in the implementation of employee recognition programs and initiatives.

Performance Management:

• Support the performance management process by assisting in the development and implementation of performance appraisal systems.
• Provide guidance to managers and employees on performance-related matters and assist in identifying training and development needs.

Compliance and Policies:

• Ensure compliance with employment laws and regulations applicable to the maritime industry.
• Assist in developing and implementing HR policies and procedures, keeping them up-to-date with best practices and legal requirements.
• Support HR audits and participate in compliance initiatives as required.

Training and Development:

• Coordinate training programs and initiatives to enhance employee skills and competencies.
• Maintain training records and assist in evaluating the effectiveness of training activities.

Benefits Administration:

• Support the administration of employee benefits programs, including health insurance, retirement plans, and other benefits offerings.
• Assist employees with benefits inquiries and resolve issues related to benefits enrollment and claims.

HRIS and Data Management:

• Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System) or other databases.
• Generate HR reports and metrics as needed for management review and decision-making.

Employee Engagement:

• Assist in organizing employee engagement activities, events, and initiatives to foster a positive organizational culture.
• Collect and analyze employee feedback through surveys, focus groups, or other means to identify areas for improvement.

Other HR Administrative Tasks:

• Provide general administrative support to the HR department, including filing, correspondence, and scheduling meetings.
• Handle confidential HR-related information with discretion and professionalism.

QUALIFICATIONS & SKILLS:

• Bachelor's degree in Human Resources Management, Business Administration, or related field.
• Proven experience (typically 3-5 years) in HR roles, preferably within the maritime or logistics industry.
• Strong knowledge of HR principles, practices, and regulations.
• Excellent interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information with tact and discretion.
• Proficiency in HRIS, Microsoft Office Suite, and other HR-related software applications.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a fast-paced, dynamic environment and prioritize tasks effectively.