HR Assistant at Hamilton Lloyd and Associates

Description
Our client is seeking to engage the services of a HR Assistant.

• The duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads.
• An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
• The person will also assist in creating policies, processes and documents.

Responsibilities

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database

Job Specification

• Degree in Human Resources or related field
• Experience: 1 - 2 years
• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position
• Fast computer typing skills (MS Office, in particular)
• Hands-on experience with an HRIS or HRMS (desirable)
• Familiarity with resume databases
• Basic knowledge of Labour laws
• Excellent organizational skills
• Strong communications skills.

Main Specification:

• HR assistant skills we’re looking for include excellent organization
• Strong communication skills.
• To be an ideal candidate for the human resources assistant position, the person should also hold an HR-related degree and have some experience in our industry.
• Should be able to work autonomously and remain calm under pressure.
• Assist HR managers in the whole recruitment lifecycle (e.g. onboarding new hires and candidate sourcing.)
• Ensure our HR department is organized and operates smoothly to attract, hire and retain our employees.