HR/Admin Support Assistant at Greater Impact Initiative for Child Support (GIMPACS)

Reports To: HR/Admin Officer

Job Summary:

The HR Admin Intern will provide essential support to the Human Resources and Administration department. He/she will assist in recruitment, employee record management, and day-to-day administrative tasks to ensure smooth operations. This role is ideal for someone looking to gain hands-on experience in HR processes, office administration, and organizational operations within a humanitarian context.

Key Responsibilities

• Assist in posting job vacancies on relevant platforms.
• Screen resumes and applications for open positions.
• Schedule and coordinate interviews with candidates.
• Maintain recruitment tracking sheets and databases.
• Assist in maintaining accurate and up-to-date employee records (both digital and physical).
• Assist in the onboarding process for new hires, including preparing orientation materials.
• Support the HR team in ensuring compliance with organizational policies and labour laws.
• Assist in organizing and maintaining office files, documents, and supplies.
• Support in the preparation of HR-related reports and documents
• Help coordinate staff meetings, training sessions, and workshops.
• Serve as a point of contact for HR-related inquiries from staff and candidates.
• Assist in drafting and disseminating internal communications (e.g., memos, announcements). 
• Liaise with other departments to ensure smooth administrative operations.
• Other duties as assigned by the HR Manager or Supervisor.

Requirement:

• A recent graduate with a degree in Human Resources, Business Administration, Social Sciences, or a related field.
• A Strong interest in humanitarian work and HR practices.
• Ability to maintain confidentiality and handle sensitive information.
• Fluency in English (written and spoken); knowledge of Hausa or other local languages is an advantage.
• Willingness to learn and adapt in a fast-paced environment. and meet deadlines.

Essential:

• Computer skills, especially in Word, PowerPoint, Outlook, and Excel.
• Knowledge of HRIS and other HR tools will be an added advantage.
• Strong communication skills, both written and verbal.
• Excellent organizational and time management skills.