HR & Admin Officer at Romanspage Global

Role Overview

• This role is critical to ensuring people, systems, operational processes, and procurement activities are efficient, compliant, and aligned with organisational and donor requirements.
• This role is best suited for someone with experience in a consulting firm, NGO, or donor-funded environment who understands the importance of documentation, compliance, and coordination.

Key Responsibilities

Human Resources Support

• Support recruitment processes, including job postings, interview coordination, onboarding, and documentation.
• Maintain accurate employee and consultant records, contracts, and personnel files.
• Support performance management processes, staff appraisals, and HR reporting.
• Assist with payroll inputs, staff attendance tracking, and leave management.
• Support implementation of HR policies and procedures across the organisation.
• Manage HR activities of external clients.

Administrative & Office Operations

• Provide general administrative support to management, teams, and projects.
• Coordinate meetings, trainings, workshops, and programme activities.
• Manage office records, correspondence, and filing systems (physical and digital).
• Support travel arrangements, logistics, and scheduling for staff and consultants.
• Ensure smooth day-to-day office and operational processes.

Procurement & Vendor Management

• Support procurement planning for organisational and project needs.
• Source vendors and service providers in line with approved procurement procedures.
• Prepare procurement documentation, including requests for quotations, vendor comparisons, and purchase requests.
• Maintain procurement records and ensure proper documentation for audit purposes.
• Coordinate delivery of goods and services and confirm completion against specifications.

Donor & Project Compliance Support

• Ensure HR, administrative, and procurement activities comply with donor guidelines and internal policies.
• Support documentation and audit readiness for donor-funded projects.
• Work closely with programme and finance teams to align operational support with project requirements.

Experience

• Degree or equivalent qualification in Human Resources, Business Administration, Public Administration, or a related field.
• 3-5 years of relevant experience in HR/Admin role, preferably in a consulting firm, NGOs or multi-project or shared-services environments

Core Skills

• Strong understanding of HR processes and administrative systems.
• Experience supporting procurement processes and vendor management.
• Excellent documentation, record-keeping, and organisational skills.
• Strong coordination and multitasking ability across multiple projects.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Desirable

• Familiarity with donor procurement and HR compliance requirements.
• Experience working in shared-services or multi-project environments.
• Professional HR certification or progress toward one is an advantage.