HR Admin Officer at Estrada International Staffing Solutions

Position Summary

• The HR & Admin Officer will support the organization's human resources and administrative functions by ensuring efficient people management processes, workplace coordination, and operational support services.
• The role will assist in recruitment, employee records management, policy administration, office coordination, and staff engagement initiatives while ensuring compliance with organizational procedures.
• The ideal candidate should possess strong organizational skills, professionalism, and the ability to manage both HR and administrative responsibilities effectively.

Key Responsibilities
Human Resources Support:

• Support end-to-end recruitment and onboarding activities.
• Maintain and update employee records and HR databases.
• Assist in implementing HR policies, procedures, and staff initiatives.
• Coordinate staff documentation, leave records, and attendance management.
• Support performance management and employee engagement activities.
• Assist with training coordination and learning development logistics.
• Handle employee inquiries and provide administrative HR support.

Administrative Coordination:

• Manage office administrative operations and ensure workplace efficiency.
• Coordinate office supplies, vendors, maintenance, and facility management activities.
• Support travel arrangements, meetings, and internal logistics coordination.
• Maintain proper filing systems and administrative documentation.
• Monitor office utilities and ensure operational functionality of workspaces.
• Support health, safety, and workplace compliance initiatives.

Reporting & Compliance:

• Prepare periodic HR and administrative reports.
• Ensure confidentiality and proper handling of employee information.
• Support compliance with labor regulations and internal policies.
• Assist during audits, inspections, and compliance reviews where necessary.

Performance Indicators
Success in this role will be measured through:

• Accuracy and completeness of employee records
• Timeliness of HR and administrative support
• Recruitment and onboarding efficiency
• Office operational effectiveness
• Employee support and service quality
• Compliance with organizational procedures

Candidate Requirements
Academic Qualification:

• Bachelor's degree in Human Resources, Business Administration, Industrial Relations, Management, or related discipline.

Professional Qualification:

• CIPM certification or related HR certification is an added advantage

Experience:

• Minimum of 2 years relevant HR and administrative experience.
• Previous experience within the banking or financial services sector is preferred.
• Experience using HR systems or administrative management tools will be an added advantage.

Functional Knowledge:
The ideal candidate should demonstrate knowledge in:

• Recruitment and onboarding processes
• Employee records management
• Office administration
• HR operations and documentation
• Workplace coordination
• Microsoft Office applications.