HR Admin/Data Management Officer at British High Commission

Main responsibilities

The post-holder is responsible to the Deputy HR Manager and HR Manager. The job holder’s key responsibilities will be to provide HR administrative support for a range of functions within the HR team. The role will be responsible for manging and ensuring the functionality of HR Internal data systems, services and applications that are specifically tailored or customised for the HR department. This will involve overseeing the workforce databases, applications and other tools used for HR related tasks such as employee records, performance records, recruitment data etc

• Creates and maintains optimal function of Internal HR databases and information systems for effective workforce planning including regularly updating organograms.
• Gathers, utilises, and generates people data and workforce Management Information (MI) and dashboards to support the HR team and post management in carrying out evidence-based analysis, operations, and decision-making.
• Encourages and is a champion of the use of data and ensuring the Nigeria network adopts a data-led approach to all HR and People initiatives
• Updates and maintains the HR people SharePoint site and files
• Retains historical human resource records by designing a filing and retrieval system and keeping past and current records in accordance with the UK Data Protection Act of 2018
• Uses analytical tools to ensure that the there is consistent live data for all related HR functions
• Analyses the annual people survey results, identifying trends and patterns to inform the People Survey Action Plan
• Supporting other HR related administrative tasks
• Updates the induction workflow process & checklists to support the onboarding of all new employees
• Strengthens the People Team’s ability to present reliable data & data-driven story telling on key deliverables like performance & development, workforce planning, learning and development etc
• Provide support to the People Board Secretariat in setting-up rooms and taking notes
• Ensuring that HR issues and queries are directed and addressed in the right areas
• Providing cover and resilience to the broader HR and People team during absences and surge activity.

Essential qualifications, skills and experience  

• Awareness and interest in HR matters and issues (or a willingness or curiosity to learn).
• Analysis skills and experience sourcing & working with data.
• Strong collaboration, interpersonal and team working skills.
• Strong customer service, communication and delivery skills, being sensitive to the needs of customers and stakeholders.
• Strong English language skills with the ability to both speak and write clearly and fluently.

Desirable qualifications, skills and experience  

• A HR qualification
• Ability to use Office 365 applications including Microsoft Forms, Excel and Visio
• Skilled at using Microsoft Power BI