Health & Nutrition Supervisor at Premiere Urgence Internationale (PUI)

Responsibilities
Monitoring and Supervision:

• Ensure consultations and nursing duties organization, including triage, dressings, injections, and distribution of drugs according to nurses’ protocols, precautions, hygiene standards, and clinicians’ prescriptions.
• Plan, organize and ensure the implementation of all sexual and reproductive health activities including ANC, PNC, Family planning, delivery, vaccination, and laboratory.
• Verify on daily basis in that the consultation rooms are provided with necessary equipment and consumables.
• Provide technical support to the SRH staff for to diagnoses and manage cases.
• Assist Midwives in the management of the referral cases.
• Assist the staffs during certain health care acts if necessary
• Evaluate the quality of consultations by assessing midwives and midwife assistants once-twice a month
• Ensure the SGBV survivors are handled with confidentiality and the record properly secured as designed by PUI
• Verify on a daily basis that the consultation rooms are provided with necessary equipment and consumables.
• Ensure that newborn babies are correctly monitored from delivery to discharge and that all pregnant women and new-borns are referred to the Expanded Program on Immunization (EPI
• Provide technical support to the clinician for diagnoses and management cases.
• Assist the clinicians in the management of the referral cases.
• Ensure that health education according to the protocols and key messages are well provided.
• Evaluate the quality of consultations by assessing clinicians once or twice/month.
• Propose any implementation of medical protocols, update it if necessary, and ensure that the medical staff follow it.
• Monitor the rational use of medicines and the proper administration of treatments in step with national international protocols.
• Ensure smooth implementation and integration of services among the health team and other PUI sector team (MHPSS, Nutrition, food security, protection).

Drugs and Medical Equipment:

• Ensure that PHC is properly supplied with materials and drugs.
• Prepare drugs and materials requests in collaboration with the team, DPM and SRH supervisor.
• Ensure that expiry dates of drugs are checked.
• Ensure that drugs and materials storage respect standard rules (hygiene, notification, stock cards…)
• Ensure that the medical material is clean and sterilized.

Team Management:

• Plan Monthly schedule for the OPD and SRH team member with DPM and PHC In charge, and follow up.
• Manage staff timetable, annual leaves, and attendance sheets.
• Organize team work regarding team capacity in order to cover all PHC needs.
• Ensure the respect of Première Urgence Internationale rules and inform the DPM of any disrespect of the rules.
• Participate in the regular evaluation of medical staff in collaboration with the DPM.
• Organize and monitor the waste management according to the waste management procedures
• Ensure that the workplace is clean.
• Support the OPD and SRH teams in its daily work.
• Ensure that all administrative procedures and documents (individual patient cards and registration book, referral form, death report from etc.) and existing data management tools are used correctly.
• Schedule regular meetings with OPD and SRH staff to communicate updates and raise challenges encountered by the team.
• Ensure that all patients are treated equally with respect of ethical and confidential issues and Première Urgence Internationale Charter
• Work in close collaboration with the deputy health program manager and report all his/her activities, observations and needs
• Debrief any new PUI or MOH staff of the PHC system and regulations.

Medical Data Collection and Reporting:

• Supervise the data collection:
• Medical prescription (readable, dated and signed);
• Epidemiological data;
• Drugs and medical materials consumption;
• General information about the people living conditions;
• Ensure the archiving the documents, tools and training materials in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.

Trainings:

• Ensure training of the medical team in collaboration with DPM
• Ensure training of awareness team in collaboration with HPM
• Assess the training needs of the staff
• Assess the level of knowledge after the trainings

Other Duties:

• Be the focal point in the PHC with external partners. Explain how the PHC works, difficulties faced, and strengths.
• Ensure verbal and written handover at every duty shift to the team and emphasize on specific events.
• Translates documents and/or interprets conversation when necessary.
• Participate actively in meetings as required.
• Participate in any other activities such as vaccination, survey, etc. according to the needs
• Report to the DPM/PM any problem in the clinic especially the gap/loss/robbery/damage of medical equipment or medicines or any patient and organizational issue
• Comply with PUI security procedures at all times.
• Remain aware of the security situation in office and clinic locations at all times and provide feedback to the health program manager.
• Be available for any emergency.