Head, Admin at Matrix Energy Group

Job Purpose:

The job holder will oversee the overall administrative operations of the organization to ensure efficiency, compliance, and cost-effectiveness. This role involves planning, coordinating, and supervising all administrative support services including facilities management, procurement, travel logistics, fleet management, office services, records management, and vendor relationships.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Develop and implement administrative policies, procedures, and systems that enhance operational efficiency and align with organizational goals.
• Lead and supervise the entire administrative team, including facility supervisors and all other support staff.
• Oversee contracts and service level agreements with facility service providers (e.g., security, janitorial, maintenance).
• Manage the procurement process of office supplies, ensuring transparency, value for money, and adherence to procurement policies.
• Evaluate, select, and manage relationships with vendors and service providers for supplies, office equipment, and outsourced services.
• Conduct periodic vendor performance reviews and renegotiation of terms where necessary.
• Oversee the management of company vehicles and drivers, ensuring safety, regulatory compliance, and vehicle maintenance.
• Coordinate all official travel arrangements (local and international), including ticketing, accommodation, visa processing, and transport logistics.
• Ensure efficient document and records management systems (both physical and digital).
• Develop and enforce business continuity plans and emergency response protocols for facilities and administrative functions.
• Identify administrative risks and implement mitigation strategies.
• Foster a high-performance culture within the admin team, ensuring accountability and professional growth.
• Lead periodic training programs on administrative processes and compliance.

SKILLS AND QUALIFICATION REQUIREMENTS

• Bachelor’s degree in Business Administration, Public Administration, or any social science course - a master’s degree will be an added advantage.
• Minimum of ten (10) years of relevant experience in Administrative operations, preferably in an Oil and Gas or a related organization, with at least three (3) years in a managerial/leadership capacity.
• Proven experience managing administrative operations in a multi-site or complex organization.
• Strong background in procurement, facilities management, fleet operations, and logistics.
• Professional certifications will be an added advantage.
• Analytical thinking and problem-solving skills
• High proficiency in the Microsoft Office suite.
• Strong negotiation and interpersonal skills.
• Good financial knowledge and high ethical standards.