Job Offers at Matrix Energy Group

Job Purpose:

The job holder will oversee the overall administrative operations of the organization to ensure efficiency, compliance, and cost-effectiveness. This role involves planning, coordinating, and supervising all administrative support services including facilities management, procurement, travel logistics, fleet management, office services, records management, and vendor relationships.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Develop and implement administrative policies, procedures, and systems that enhance operational efficiency and align with organizational goals.
• Lead and supervise the entire administrative team, including facility supervisors and all other support staff.
• Oversee contracts and service level agreements with facility service providers (e.g., security, janitorial, maintenance).
• Manage the procurement process of office supplies, ensuring transparency, value for money, and adherence to procurement policies.
• Evaluate, select, and manage relationships with vendors and service providers for supplies, office equipment, and outsourced services.
• Conduct periodic vendor performance reviews and renegotiation of terms where necessary.
• Oversee the management of company vehicles and drivers, ensuring safety, regulatory compliance, and vehicle maintenance.
• Coordinate all official travel arrangements (local and international), including ticketing, accommodation, visa processing, and transport logistics.
• Ensure efficient document and records management systems (both physical and digital).
• Develop and enforce business continuity plans and emergency response protocols for facilities and administrative functions.
• Identify administrative risks and implement mitigation strategies.
• Foster a high-performance culture within the admin team, ensuring accountability and professional growth.
• Lead periodic training programs on administrative processes and compliance.

SKILLS AND QUALIFICATION REQUIREMENTS

• Bachelor’s degree in Business Administration, Public Administration, or any social science course - a master’s degree will be an added advantage.
• Minimum of ten (10) years of relevant experience in Administrative operations, preferably in an Oil and Gas or a related organization, with at least three (3) years in a managerial/leadership capacity.
• Proven experience managing administrative operations in a multi-site or complex organization.
• Strong background in procurement, facilities management, fleet operations, and logistics.
• Professional certifications will be an added advantage.
• Analytical thinking and problem-solving skills
• High proficiency in the Microsoft Office suite.
• Strong negotiation and interpersonal skills.
• Good financial knowledge and high ethical standards.

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Job Purpose:

Lead the procurement team and drive the development and implementation of procurement strategy to ensure supplies and services are made available in a compliant, timely and cost-efficient manner. This job holder also oversees supplier/vendor relationship management, market intelligence and end-to-end supply chain and logistics management.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Lead the sourcing process - locating and maintaining the best sources for the supply of components, materials and services- to service the needs of the Group.
• Develop procurement and contracting strategy/policy and guide the implementation of same across the Group.
• Ensures continuous evaluation of all policies/processes to maintain effectiveness and efficiency in all procurement activities.
• Manage and provide guidance on subcontractors and suppliers’ tenders, bids and quotations in conjunction with requesting departments and ensure compliance with the Group’s contracting and procurement policies.
• Drive the establishment of a central database of suppliers and subcontractors with a proven track record of price competitiveness, reliability and ability to meet specifications
• Coordinate the selection of suppliers that can act as long-term partners and build relationships with same in a bid to contribute to the Group’s overall objectives
• Monitor supplier performance management to ensure that suppliers perform according to agreed service levels, e.g. price competitiveness, reliability and adherence to specifications
• Spearhead the continuous improvement of procurement and contracting processes across the Group, e.g. turnaround times, and ensure that the procurement unit delivers quality service to its internal customers
• Liaise with the legal team to review procurement contracts to ensure that all procurement and contracting activities do not contravene local regulations and duly represent the best interest of the Group
• Prepare the annual Procurement budget by collaborating with various requesting departments and incorporating the general products, equipment and service needs in the Group.
• Perform other tasks as assigned by the Group Head of Support Services.

SKILLS AND QUALIFICATION REQUIREMENTS

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics Management or any other related field.
• SA Master's degree will be an added advantage.
• Minimum of ten (10) years of relevant experience in Procurement for an Oil & Gas company or a related field, with at least three (3) years in a managerial role
• Professional certification in procurement.
• Certification in Project Management is an added advantage.
• Ability to communicate effectively and manage stakeholders.
• In-depth knowledge of best practices in Procurement & Supply Chain Management
• Ability to develop strategy and policy documents.
• Excellent Vendor Management and Supplier Selection skills.
• Knowledge of ERP and other procurement management tools/software
• Analytical thinking and problem-solving skills
• High proficiency in the Microsoft Office suite.
• Strong negotiation and interpersonal skills
• Good financial knowledge and high ethical standards