Grants Management Specialist at Danish Refugee Council (DRC)

Background

• Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015, and has experience working in 33 Local Government Areas (LGAs) across the BAY states.
• DRC provides life-saving assistance and protection to vulnerable, conflict-affected populations including IDPs, returnees, and host communities in the sectors of armed violence reduction, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH). 
• The operational context in northeastern Nigeria remains challenging, as the ongoing conflict impedes conflict-affected communities’ access to what limited basic services are available, as well as DRC and other humanitarians’ access to persons of concern.

Purpose

• Under the supervision of the Programme Development and Quality Manager, the main responsibilities of the Grants Management Specialist are:  
  • Ensure that DRC is compliant with country grant management guidelines, lead on donor obligated reporting, and liaise with Support Services team on donor requested information

Duties and Responsibilities
Grants management and compliance:

• Assess and build the country office’s capacities to comply with DRC's grant management guidelines
• Ensure country office compliance with grants management system (GMS) on Dynamics
• Assist country office in preparing, facilitating, and following up on grant meetings as well as in drafting, finalising, and sharing minimum set of documents required for grant meetings.

Reporting:

• Gathering inputs from the team, and follow up, as per the grants tracker
• Assist Programme Quality Assurance unit in conceptualising and facilitating the implementation of programme quality tools developed
• In close collaboration with programme and MEAL team, support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve programme design and implementation strategy.

Partnership management:

• Facilitating partner assessment process and drafting, finalising and sharing minimum set of documents for successful partnership management
• Assisting the Programme Development and Quality Manager in drafting and finalising partnership agreements
• Assisting the programme and support team in partner capacity building

Other:

• Contribute and lead on communications tasks, as appropriate.
• Liaise with finance colleagues on budget follow up and expenditure levels of running grants
• Conduct or facilitate training for country or regional office, including but not limited to on logframes, proposal development, and/ or reporting
• Inductions of new colleagues
• Other tasks as identified by the Programme Development and Quality Manager
• Perform any other duties assigned.

Required Qualifications
Essential experience and technical expertise:

• At least 2 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully submitting reporting packages.
• Proven experience in capacity building and training of national staff and partners.
• Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication.

Education and knowledge:

• Skilled in obtaining information necessary to accomplish duties.
• Able to prioritize work, multi-task, and meet deadlines.
• Problem analysis and problem resolution at a functional level.
• Able to quickly research, learn and disseminate new knowledge and information.
• Able to communicate technical ideas and concerns in a non-technical environment.
• Able to adapt and learn.
• Strong organization and planning skills, detail oriented.
• This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Required Skills & Qualities:

• Core Competencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Excellent writing, proof-reading, and communication skills
• Excellent organizational and multi-tasking skills
• Strong ability to adapt, take initiative and work in a multicultural environment
• Interest for humanitarian sector and donor’s environment
• Listening, analytical and synthesis skills
• Excellent communication skills, as well as patience and politeness
• Exemplary sense of ethics in the workplace.