Grants and Compliance Assistant at Pro-Health International

Job Description

• The Grants Compliance Assistant is responsible for ensuring compliance with statutory donor rules and regulations within his/her assigned portfolio.
• This role ensures a culture of compliance by providing advice and guidance on statutory donor rules and regulations for grants and contracts, enforces administrative policies, and promotes adherence to procedures to ensure that all project staff, project partners, subcontractors, and sub-awardees (partners) are in compliance with statutory donors and local government requirements.
• The Grants Compliance Assistant provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered responsibly with minimized compliance risk.

Specific Responsibilities
Under the supervision of the Grants Compliance Manager, the Grant Compliance Assistant will have to perform the following activities:

• Develop and maintain strong professional relations with key staff at various donors,as well as internal stakeholders: Programs, Finance, Admin teams, etc. as needed.
• Advise both program and finance stakeholders of any changes made to donor compliance regulations and assess their impact on programs.
• Engage with project unitsas needed to provide input and develop solutions on major donor compliance matters.
• Assess current contracts, systems, and procedures against donor requirements and develop tools and processes to support contract readiness and compliance, across the organization.
• Ensureeffective internal control system by managing and conductingroutinecomplianceand spot checks.
• Participate in the development/revision/review of future Grants Manuals.
• Work closely with the Program and Grants Units to develop and provide training on donor compliance matters.
• Supportwith the preparation of files and documents for subgrantee pre-award assessments and subsequent development of sub agreements.
• Assist with the review of subgrantee financial and other reports and follow up on reporting deadlines.
• Maintain sub grant files in accordance with the Field Finance Manual and the Grants Manual.
• Assist with the review of subgrantee support documents submitted in support of monthlyother regular reports.
• Receive and assist with review and processing of sub grantee requests, retirements, and other requests to donors.
• Prepare vetting and other compliance related submissions to the donor for Pro Health activities.
• Maintain Grants and Compliance department files.
• Other duties as assigned.

Job Requirements

• Candidates should possess a Bachelor's Degree qualification.
• 2 - 3 years work experience