Job Openings at Pro-Health International

Job Description

• The Grants Compliance Assistant is responsible for ensuring compliance with statutory donor rules and regulations within his/her assigned portfolio.
• This role ensures a culture of compliance by providing advice and guidance on statutory donor rules and regulations for grants and contracts, enforces administrative policies, and promotes adherence to procedures to ensure that all project staff, project partners, subcontractors, and sub-awardees (partners) are in compliance with statutory donors and local government requirements.
• The Grants Compliance Assistant provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered responsibly with minimized compliance risk.

Specific Responsibilities
Under the supervision of the Grants Compliance Manager, the Grant Compliance Assistant will have to perform the following activities:

• Develop and maintain strong professional relations with key staff at various donors,as well as internal stakeholders: Programs, Finance, Admin teams, etc. as needed.
• Advise both program and finance stakeholders of any changes made to donor compliance regulations and assess their impact on programs.
• Engage with project unitsas needed to provide input and develop solutions on major donor compliance matters.
• Assess current contracts, systems, and procedures against donor requirements and develop tools and processes to support contract readiness and compliance, across the organization.
• Ensureeffective internal control system by managing and conductingroutinecomplianceand spot checks.
• Participate in the development/revision/review of future Grants Manuals.
• Work closely with the Program and Grants Units to develop and provide training on donor compliance matters.
• Supportwith the preparation of files and documents for subgrantee pre-award assessments and subsequent development of sub agreements.
• Assist with the review of subgrantee financial and other reports and follow up on reporting deadlines.
• Maintain sub grant files in accordance with the Field Finance Manual and the Grants Manual.
• Assist with the review of subgrantee support documents submitted in support of monthlyother regular reports.
• Receive and assist with review and processing of sub grantee requests, retirements, and other requests to donors.
• Prepare vetting and other compliance related submissions to the donor for Pro Health activities.
• Maintain Grants and Compliance department files.
• Other duties as assigned.

Job Requirements

• Candidates should possess a Bachelor's Degree qualification.
• 2 - 3 years work experience

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Primary Responsibilities

• The role of the IT Officer is to lead the ICT Department in the maintenance of the Information and Communications systems within the organization.
• The IT officer will also provide support to the Administrative department and to the general office.
• The IT Officer has a dynamic role, which requires the ability to multitask and troubleshoot.

Specific Responsibilities

• Liaison between the organization and the network service provider.
• Coordinating building and maintenance issues for general repair (heating and air conditioning, security, painting etc.)
• Provide Network Administration.
• Maintenance and trouble shooting hardware and software problems observed by staff.
• Ensure Internet services are always running with minimal downtime.
• Perform periodic system and data backup to ensure that in the event of a serious incident, all data created, modified or stored after the last back up will not be lost.
• Be able to provide basic training and help desk functions to the employees on the use of various application software programs.
• Document resolutions to problems and maintain repair logs.
• Perform regular cleaning of the hardware equipment.
• Prompt response to problems reported by employees.
• Install/de-install hardware equipment and installation and configuration of computer/laptop peripherals.

Qualifications

• B.Sc in Computer Science / ICT or any other related equivalent.
• Minimum of 3 years relevant experience.
• Practical Knowledge/Training in CCNA, MS Server 2012, MS Exchange 2013, SQL Server etc will be an added advantage.
• Experience working with NGOs and or INGO’s is necessary.

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Job Description

• Supporting the development and implementation of HR initiatives and systems.Providing counseling on policies and procedures.Being actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
• The HR Officer who will support the recruitment process, develop talent through developing policies and managing procedures. The goal will be to provide excellent assistance and support to all employees of the organization.

Responsibilities

• Support the development and implementation of HR initiatives and systems.
• Provide counseling on policies and procedures.
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
• Create and implement effective onboarding plans.
• Develop training and development programs.
• Assist in performance management processes.
• Support the management of disciplinary and grievance issues.
• Maintain employee records (attendance, certification etc.) according to policy and legal requirements.
• Review employment and working conditions to ensure legal compliance.

Qualifications / Skills

• B.Sc / B.A Degree in Business Administration, Social Studies or relevant field; further training will be a plus.
• 3 - 6 years work experience.
• Proven experience as HR officer orother relevant HR positions.
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.).
• Understanding of labor laws and disciplinary procedures.
• Proficient in MS Office; knowledge of HRMS is a plus.
• Outstanding organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making aptitude.
• High emotional intelligence.
• Strong ethics and reliability.
• HR Credentials certification with the CIPM is required and other relevant HR Certification will be an added advantage.