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  • Posted: Oct 27, 2021
    Deadline: Nov 3, 2021
  • The Jesuit Refugee Service (JRS) is an international Catholic organisation with a mission to accompany, serve and advocate on behalf of refugees and other forcibly displaced persons. JRS undertakes services at national and regional levels with the support of an international office in Rome. Founded in November 1980 as a work of the Society of Jesus, JRS w...
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    Grants and Compliance Assistant

    The Grant & Compliance Assistant will provide overall administrative support to the Grant & Compliance Unit. This role supports the Grants Compliance officer to ensure a culture of compliance by providing advice and guidance on statutory donor rules and regulations for grants and contracts, enforces administrative policies, and promotes adherence to procedures to ensure that all project staff, project partners, subcontractors, and partners follow statutory donors and government requirements.

    The Grants Compliance Assistant provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered responsibly with minimized compliance risk.

    Key Responsibilities:

    Under the supervision of the Grants & Compliance Officer, the Grant & Compliance Assistant will have to perform the following activities:

    • Provide overall administrative support for the Grant Compliance Unit.
    • Develop and maintain strong professional relations with key staff at various donors, as well as internal stakeholders: Programs, Finance, HR & Admin teams, etc. as needed.
    • Advise both program and finance stakeholders of any changes made to donor compliance regulations and assess their impact on programs
    • Support and Participate in the development/revision/review of future Grants Manuals.
    •  Contribute to project work plans, budgets, and annual/quarterly reporting, as assigned by the Grants and Compliance Officer.
    • Work closely with the Finance, Program and Grants Units to develop and provide training on donor compliance matters.
    • Support the Grants & compliance officer with the preparation of files and documents.
    • Ensure effective internal control system by managing and conducting routine compliance and spot checks.
    • Maintain Grants and Compliance department files.
    • Prepare vetting and other compliance related submissions to the donor for JRS activities.
    • Work with the Finance Team to support income reporting.
    • Other duties as assigned

    Job Requirements:

    • 2 -3 years of relevant professional experience with at least 1 year in donor regulations and grant compliance.
    • University degree in Finance/Economic/Accounting or related field
    • International, non-profit, and government experience and/or interest are preferred.
    • knowledge of Donor regulations and ability to analyze and interpret information.
    • Demonstrated experience in providing administrative support to diverse teams.
    • Ability to effectively use all MS Office software (Outlook, Word, Excel, PowerPoint)
    • Well organized and flexible/adaptable to changing priorities.
    • Ability to prioritize multiple competing requests, tasks, deadlines, and needs.
    • Ability to communicate effectively with colleagues overseas from various backgrounds.
    • Experience working in accounting software is preferred, Microsoft Dynamics NAVISION is an added advantage.

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