General Manager (Administration) at ADKAN Services

• We are seeking an experienced, highly organised, and results-driven General Manager (Administration) to provide strategic leadership and oversight of the company's administrative and support functions.
• The successful candidate will be responsible for ensuring the smooth, efficient, and professional running of the organisation's administrative operations, while supporting management in implementing corporate policies, improving operational efficiency, strengthening internal controls, and maintaining effective coordination across departments.
• The ideal candidate should have strong leadership and administrative management experience, excellent communication skills, sound commercial awareness, and the ability to manage people, processes, facilities, vendors, and corporate resources effectively.

Key Responsibilities

Administrative Management

• Provide strategic leadership and direction for the company's administrative functions.
• Develop, implement, and monitor effective administrative policies, procedures, and systems.
• Ensure the smooth day-to-day operation of the corporate office and other company facilities.
• Coordinate administrative activities across departments, projects, and business units.
• Establish efficient systems for document management, correspondence, filing, records, and information flow.
• Ensure proper maintenance of company records, contracts, licences, permits, and official documents.
• Monitor administrative expenses and ensure expenditure remains within approved budgets.
• Prepare periodic administrative reports for senior management.

Human Resources & Staff Administration

• Work closely with management and HR to ensure effective manpower planning and workforce administration.
• Oversee staff onboarding, personnel documentation, attendance, leave administration, and general employee services.
• Ensure compliance with company policies, procedures, and employment conditions.
• Support performance-management and disciplinary processes where required.
• Promote professionalism, discipline, accountability, and a positive workplace culture.
• Identify administrative and staffing requirements and make appropriate recommendations to management.

Facilities & Asset Management

• Oversee the management and maintenance of offices, staff accommodation, project offices, and other company facilities.
• Ensure company facilities are properly maintained, secure, clean, and functional.
• Supervise the management and allocation of company vehicles, office equipment, furniture, and other assets.
• Maintain accurate records of company assets and coordinate periodic asset verification.
• Coordinate repairs, maintenance, utilities, security, cleaning, and other facility-related services.

Procurement & Vendor Management

• Coordinate administrative procurement activities in accordance with approved company procedures.
• Manage relationships with suppliers, contractors, service providers, and other vendors.
• Obtain and evaluate quotations and ensure value-for-money procurement.
• Monitor vendor performance and ensure compliance with agreed service standards.
• Support management in negotiating contracts and service agreements.
• Ensure proper documentation and approval of procurement transactions.

Corporate Coordination

• Coordinate meetings of senior management and ensure effective follow-up on decisions and action points.
• Prepare management reports, correspondence, presentations, memos, and administrative documents where required.
• Facilitate effective communication between management and various departments.
• Coordinate official visits, meetings, corporate events, and other company activities.
• Liaise with government agencies, consultants, contractors, clients, and other external stakeholders on administrative matters.
• Represent the organisation at meetings or engagements when delegated by management.

Compliance & Risk Management

• Ensure administrative operations comply with applicable laws, regulations, and company policies.
• Maintain proper documentation for statutory registrations, licences, permits, insurance, and other corporate requirements.
• Identify administrative risks and recommend appropriate mitigation measures.
• Establish appropriate controls to safeguard company resources and confidential information.
• Ensure confidentiality and proper handling of sensitive corporate and employee information.

Operational Support

• Support the Managing Director/CEO in the implementation of strategic initiatives.
• Monitor departmental administrative performance and ensure timely execution of management directives.
• Identify operational inefficiencies and recommend practical improvements.
• Assist in developing annual departmental budgets and operational plans.
• Monitor implementation of approved policies and management decisions.
• Coordinate cross-functional administrative projects and initiatives.

Requirements

• Bachelor's Degree or HND in Business Administration, Public Administration, Management, Human Resources, Economics, or a related discipline.
• Master's Degree in Business Administration, Management, or a related field is an added advantage.
• Minimum of 10 years' relevant professional experience, with at least 5 years in a senior administrative or management position.
• Proven experience managing administration within a construction, real estate, property development, engineering, or corporate organisation is highly desirable.
• Strong knowledge of administrative systems, office management, procurement, facilities management, and corporate operations.
• Demonstrated ability to manage teams and coordinate multiple departments and functions.
• Excellent knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong organisational, analytical, communication, and interpersonal skills.
• Excellent negotiation and vendor-management skills.
• Strong understanding of corporate governance, policies, procedures, and internal controls.
• Ability to work independently, take initiative, and make sound management decisions.
• High level of integrity, professionalism, confidentiality, and accountability.
• Ability to work under pressure and manage competing priorities.

Key Competencies

• Strategic Administration
• Corporate Operations Management
• Facilities Management
• Human Resources Administration
• Procurement & Vendor Management
• Asset Management
• Policy & Procedure Development
• Budget & Cost Control
• Team Leadership
• Stakeholder Management
• Corporate Communication
• Risk & Compliance Management
• Problem Solving
• Negotiation Skills
• Planning & Organisation

Preferred Experience

Candidates with experience in the following areas will have a strong advantage:

• Construction and real estate administration
• Large-scale property development
• Multi-project administrative coordination
• Corporate office management
• Management of large workforces
• Staff accommodation and transportation management
• Procurement and vendor management
• Facilities and asset management
• Government and regulatory liaison
• Administrative operations across multiple locations
• Development and implementation of corporate policies and procedures

Leadership Expectations

The successful candidate is expected to demonstrate:

• Strong leadership and managerial presence.
• Ability to enforce policies fairly and consistently.
• Excellent judgement and decision-making ability.
• Strong attention to detail.
• Proactive approach to identifying and resolving operational challenges.
• Ability to maintain discipline, accountability, and professionalism across the organisation.
• Ability to work effectively with senior management and heads of departments.
• Strong ability to manage confidential and sensitive corporate matters.