Front Desk / Administrative Assistant at Byteworks

Job Summary

• We are in need of an Admin officer that will be responsible for providing administrative support to both internal and external customers, to ensure efficient operation of the office.
• S/he supports managers and employees through a variety of tasks related to organization and communication.
• S/he will be responsible for confidential and time-sensitive materials, and familiar with a variety of the field's concepts, practices, and procedures.

Responsibilities / Requirements

• Coordinate office activities and operations to secure efficiency and compliance with company policies;
• Track stocks of office supplies and place orders when necessary;
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.);
• Support budgeting and bookkeeping procedures;
• Create and update records and databases with personnel, financial and other data;
• Submit timely reports and prepare presentations/proposals as assigned;
• Coordinate and work on employees' schedules;
• Any other tasks as assigned.

Person Specification / Qualifications

• High School Diploma; B.Sc / B.A in Office Administration or relevant field is preferred.
• Proven experience as an office administrator, office assistant, or relevant role;
• Outstanding communication and interpersonal abilities;
• Excellent organizational and leadership skills;
• Familiarity with office management procedures and basic accounting principles;
• Excellent knowledge of MS Office and office management software (ERP etc.);
• Qualifications in secretarial studies will be an advantage;
• Adept in Technology;
• Excellent verbal & written communication;
• Good time management;
• Strategic Planning;
• Resourcefulness.