Accountant at Total Child School

Job Purpose

The Accountant is responsible for managing the school’s financial records, ensuring accuracy, compliance with regulatory requirements, and supporting sound financial decision-making. The role ensures proper accounting, budgeting, reporting, payroll administration, and financial controls within the school.

Key ReTYEGN,sponsibilities

Financial Accounting & Record Keeping

• Maintain accurate and up-to-date financial records.
• Prepare and post journal entries.
• Manage the general ledger and reconcile accounts monthly.
• Maintain fixed asset register.
• Ensure proper documentation and filing of all financial transactions.

Budgeting & Financial Planning

• Assist in preparing annual budgets.
• Monitor budget performance and provide variance analysis.
• Support school leadership in financial forecasting.
• Provide financial insights to guide strategic decisions.

Revenue Management

• Oversee school fees processing and reconciliation.
• Monitor outstanding fees and follow up on receivables.
• Reconcile income from various sources (tuition, events, donations, etc.).
• Ensure accurate invoicing and receipt issuance.

Expenditure Management

• Process vendor payments and staff reimbursements.
• Ensure all expenditures are properly approved and budgeted.
• Maintain records of procurement and payment documentation.
• Monitor cost control measures.

Payroll Administration

• Prepare and process monthly payroll.
• Ensure statutory deductions (e.g., PAYE, pension, NHF, etc.) are accurately calculated and remitted.
• Maintain payroll records and staff financial documentation.

Compliance & Audit

• Ensure compliance with relevant financial regulations and tax laws.
• Prepare documents for internal and external audits.
• Implement and maintain strong internal controls.
• Liaise with regulatory bodies when required.

Financial Reporting

• Prepare monthly, quarterly, and annual financial reports.
• Produce income and expenditure statements.
• Prepare bank reconciliation statements.
• Present financial summaries to school leadership/board when required.

Banking & Cash Management

• Manage school bank accounts.
• Perform regular bank reconciliations.
• Monitor cash flow and liquidity.
• Ensure safe custody of petty cash.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial reports.
• Compliance with statutory and regulatory requirements.
• Effective budget monitoring and cost control.
• Reduction in outstanding receivables.
• Clean audit reports with minimal queries.