Finance & Operations Assistant at PACT

Pact West Africa (Nigeria) is a Country Office of Pact, an international non-governmental and non-profit organization with its headquarters in Washington, DC.  We envision a world where everyone owns their own future.  To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.  

Position Summary:

The Finance & Operations Assistant will provide finance and operations support to ACHIEVE-Nigeria project team with the guidance of Finance & Operations Manager.

Key Responsibilities:

• Liaise, collaborate with the finance & operations manager on all day-to-day fin & ops tasks.
• Make travel arrangements and accommodations bookings for all Pact staff for local and foreign travel.
• Provide logistical support to program functions such as workshops, trainings, and field visits.
• Process Procurement Requisitions (having PRs approved, record in tracker, and submit to operations officer on weekly basis)
• He/she will follow up with requests made to ensure timely delivery of goods and services so as not to affect workflow and operations of the project.
• Manage office Stores including supplies and stationery.
• Ensure office equipment is in good working order, arranging for service and maintenance as required.
• Assist with procurement in accordance with Pact and Donor policy.
• Maintain records of equipment and stocks of consumables stored in the office. Ensure stock control cards for inventory and supplies are available, stock movements are recorded and
• Support finance manager on payment processes.
• Prepare payment requisitions as per the payment process.
• The incumbent ensures timely payments for vendors that Administration deals with such utility companies’ e.g.  Internet, and telephone and all service contract bills to avoid disconnections.
• Manage of petty cash according to Pact and donor financial rules and regulations
• To ensure regular updating of the service contract tracker on monthly basis and initiate the renewal process or non- renewal prior to expiry.
• Maintain all office files (electronic and paper-based).

Basic Requirements

• Strong verbal and written in communication skills.
• Good Computer skills (MS Office)
• Holder of a relevant BSc. /HND in Accounting or Business Administration or similar field
• At least 2 years’ relevance experience working in a business or INGO sector.
• Good people management and interpersonal skills able to lead and motivate others.
• Demonstrates impeccable integrity and business standards with previous clean track record of handling cash transactions.
• Well organized with an eye for detail.

Skills and Abilities:

• Consistently works within internal process and procedures.
• Strong interpersonal skills
• Good planning and time management skills
• Strong written and oral communication skills
• Ability to problem-solve.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.