Finance and Procurement Manager(international Development/ NGO) at Stresert Services Limited

Job Summary:

The Finance and Procurement Manager will oversee and manage the financial and procurement activities of the organization. This role will ensure the effective use of financial resources, compliance with financial regulations, and efficient procurement of goods and services. The Finance and Procurement Manager will work closely with senior management and other departments to ensure that financial controls are maintained, procurement processes are transparent, and organizational objectives are met.

Key Responsibilities:

Financial Sustainability, Investment & Capital Assets

• Report to and work closely with the Chief Operating Officer/Executive Director and the Board Finance committee in the preparation of the organizational annual budgets, monitoring of all project and operational expenditures in line with the approved budget and work plan.
• Evaluate financial performance of the organization including the use of other financial control and evaluation techniques.
• Ensure 100% long-term financial stability through strategic investment, effective management of capital assets, and implementation of sustainable financial practices.
• Develop and maintain an asset management plan, including acquisition, maintenance, and disposal of assets.
• Monitor financial performance against budgets and forecasts. Identify and report on financial risks and opportunities.
• Manage the organization’s capital assets to ensure optimal utilization and return on investment.
• Communicate effectively with internal and external stakeholders regarding financial strategies and performance.
• Collaborate with other departments to align financial management with overall organizational objectives and to produce all project financial reports.
• Identify opportunities for cost savings and efficiency improvements
• Preparing weekly and monthly reports. Quarterly report for Directors and Management.
• Operationalize the DOA framework
• Preparation of programme financial report, programme profit and loss report etc, working alongside the programme/project leads.
• Financial Sustainability via efficient grants management
• Overseeing all statutory audits, tax remittances, annual returns filing with CAC, weekly SCUML reporting, 501(3)c etc.
• Establish and enforce proper accounting and internal control systems, payment, expense and retirement process, asset management, insurance etc.
• Ensure compliance with statutory regulations.
• Control and manage timely cash disbursement and ensure there is supporting documents for all transactions and accurate recording and filing of all financial documents.
• Perform monthly bank reconciliations, interface primarily with the bank on all the organization\'s accounts matters, review accounting transactions to ensure compliance with relevant laws, policies and procedures.
• Conduct comprehensive assessments of the organization’s assets to determine their value and suitability for liquidation.
• Develop and implement strategic plans for asset liquidation, aligning with organizational goals and financial objectives.
• Supervise the Procurement team to ensure the proper certification of all vendors, contractors and local partners in various programme locations, ensuring payment within established local banking procedures.

Qualifications and Skills:

Education:

• A Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, Procurement Management, or a related field.
• Professional certification such as CPA (Certified Public Accountant), ACCA (Association of Chartered Certified Accountants), or CIPS (Chartered Institute of Procurement & Supply) is an advantage.

Experience:

• At least 10 years of experience in financial management and procurement, preferably in an international development/ NGO.
• 6 years progressive leadership experience is required
• Experience with financial reporting, budget preparation, and auditing.
• Hands-on experience in procurement processes, contract negotiation, and vendor management.

Technical Skills:

• Strong knowledge of financial management systems (e.g., Netsuites, QuickBooks, SAP, Microsoft Dynamics).
• Proficiency in Microsoft Excel and other office software (Word, PowerPoint).
• Knowledge of procurement regulations, policies, and industry best practices.
• Familiarity with relevant compliance and regulatory standards (e.g., donor-specific requirements, government regulations).

Soft Skills:

• Excellent communication skills, both written and verbal.
• Strong analytical and problem-solving abilities.
• Team spirit and patience
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Leadership skills and the ability to manage and motivate a team.