Finance and Grant Lead at Centre for Population Health Initiatives

JOB SUMMARY

• The Finance and Grant Lead is responsible for overseeing the strategic planning, management and implementation of all financial, grant management, and financial policies of CPHI to ensure that they are relevant and compliant with the CPHI financial system, policies, procedures, donor requirements, and national legislation.
• The incumbent will monitor and proactively detect risks and opportunities, bring these to management’s attention, and ensure that financial service support for the program is adequate and timely and resources are allocated effectively to support the organization’s programs.
• The incumbent will build the capacity of the functional finance team and ensure the team has the appropriate skills to perform assigned tasks efficiently and effectively.

KEY RESPONSIBILITIES

FINANCE

• Develop and implement financial strategies, policies, and procedures that align with the organization’s mission and goals and ensure compliance.
• Collaborate with technical team leads to provide financial insights and support for program planning and resource allocation.
• General ledger management and maintenance of accounts processes, including proof of accounts
• Ensure that appropriate systems and financial controls are set, implemented, and monitored
• Cash flow forecast and liquidity management
• Supervise and coordinate end-of-month processes and ensure timely closure of the books every month
• Ensure timely assessment of existing structures, policies, and practices in the Finance Department with the support of the Internal Auditor.
• Oversee tax management functions for the organization and ensure proper financial reporting in line with regulatory guidelines and statutory requirements.
• Oversee the tax audit and reconciliation processes with state and federal tax authorities and secure the organization’s tax clearance every year.
• Co-ordinates and ensures the timely preparation/rendition of statutory returns/reports to FIRS, State IRS, CAC, SCMUL, etc.
• Coordinate the cost-sharing and allocation process on available budgets and supervise the cost allocation and amortization to ensure proper cost and revenue matching for the relevant cost and budget period.
• Manage the relationship with CPHI’s external auditors, manage the year-end process, external audit, preparation of annual financial statements, and sign-off from relevant stakeholders.

GRANT MANAGEMENT

• Provide administrative and financial management of grants to ensure compliance with donor grant processes and regulations
• Develop annual fiscal year budgets and forecasts with the Project Director and develop and implement grant and proposal budgeting and forecasting systems.
• Working with the Finance and Administrative staff to ensure full understanding and compliance with the provisions of the donor’s financial policies and contractual terms
• Monitor the technical implementation of grants to ensure timely progress and according to submitted technical reports, proposed strategy, and work plans
• Guide grant management as the need arises
• Lead the budgeting process and achieve financial targets and burn rate while optimizing resource allocation.
• Create and update forecasts, prepare and review budget vs. actual variances, identify overspending or underspending red flags, and complete budget modifications as needed.
• Develop time allocation plans for assigned grants and contracts and participate in year-end close- out of grants and contracts in preparation for the annual audit.
• Ensure project documents and financial records are maintained and readily available for internal/external audits and reviews.
• Develop a resource mobilization strategy for the organization with clear and measurable goals and projections in collaboration with executive management and the finance manager.
• Develop clear SOPs for grant management at the organization to drive effective collaboration and productivity.
• Contribute to the improvement of internal processes and tools related to grants and partnerships.

GOVERNANCE

• Ensure CPHI complies with statutory and legal requirements, including statutory reporting, completion of the annual report, and the maintenance of relevant registers and organizational books.
• Provide advice to the Board and Executive Director on any legal responsibilities prevailing upon the organization.
• Engage in Financial Modelling and analysis and present periodic reports to the Executive Director and the Board
• Organize and prepare/coordinate the agenda and content for the Audit and Risk Committee (ARC) and contribute as a committee member.

HUMAN RESOURCES

• Lead, direct, mentor, and coach a team of finance and grants compliance staff to meet CPHI objectives.
• Ensure capacity-building training and personal development for the finance team and non-finance staff on effective financial management and Finance processes.
• Take the lead in setting annual finance and compliance targets and ensure that specific tasks are built into staff performance plans.
• Define jobs and responsibilities for every staff under his/her supervision and methods of evaluating the achievement of the deliverables in an unambiguous manner for every staff
• Conduct periodic reviews of staff performance in keeping with CPHI’s performance management system and mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork.
• Evaluate grant management processes and propose improvements to enhance efficiency and effectiveness.
• Keep abreast of best practices and industry trends related to financial, grants management, and compliance.

QUALIFICATIONS AND ESSENTIAL COMPETENCIES

• Master’s degree in finance, Accounting, or related discipline.
• ACCA or ICAN professional qualification is required.
• Minimum of 8 years work experience
• Minimum of 2 years’ experience in grants design and administration, management, and oversight in a senior management role in a non-profit organization
• Experience previously working on US Government projects in the role of a Grant Manager or similar role is an added advantage
• Knowledge of the relevant public donors’ regulations.
• Substantial budgeting, budget/expense analysis, and accounting experience
• Seeking feedback and guidance from mentors and team members to enhance skills and knowledge.
• Knowledge of local law in taxation and local regulatory reporting procedures.
• Must have knowledge and application of QuickBooks accounting software
• Excellent IT skills with advanced proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent analytical, problem-solving, and decision-making skills, with a strong attention to detail.
• Excellent interpersonal, supervisory skills.
• Good capacity-building, presentation, and facilitation skills.
• Strong written and verbal communication skills, with the ability to articulate ideas clearly and persuasively.
• Demonstrated ability to work both independently and collaboratively in a team environment.
• Passion for social impact and an interest in the nonprofit sector
• A proactive and self-motivated attitude with a willingness to learn and take initiative.
• Knowledge of grant funding sources and databases is advantageous.
• Understanding partnership development and collaboration strategies is a plus
• Proven experience in budgeting, forecasting, and financial analysis.