Finance and Admin Officer at Pro-Health International

Responsibilities

• Ensuring compliance with PHI manuals and Donor rules and regulations.
• Preparing and processing payments in the banking system
• Proper recording of daily transactions into the Tally accounting software
• Weekly and Monthly reconciliation of cash & bank accounts
• Ensure proper filling of supporting documents at the appropriate time
• Maintain an up-to-date cheque register
• Collating payment requests and ensuring proper approvals before disbursement
• Ensure timely submission and proper filling of timesheets by staff for the month to support salary payment
• Ensure all statutory payment remittances are affected on time and payment evidence is filed properly: Pension, Withholding Tax P.A.Y.E, NHF, etc.
• Ensure no VAT charges on bills for the project
• Ensure program activities to be carried out are in the approved work plan.
• Responsible for timely payment of bills, ensuring suppliers & vendors are paid at the appropriate time.
• Ensure timely and proper retirements of advances by staff in accordance with manuals
• Ensure that all training retirements are supported by proper attendance sheet, hotel bills and payment schedules are signed by participants, with any other valid documentation.
• Assist in the annual audit process and related activities to ensure the exercise runs smoothly and audit issues are resolved timely before exist meeting.
• Assist with the procurement process to ensure compliance with laid down rules and proper documentation of processes.
• Ensure adherence to all major financial rules and regulations as described in PHI’s financial and operations manual.
• Liaise effectively with other units with the view to guiding to avoid processes and procedure violations in carrying out activities with financial implications.
• Participate in work-plan development by SPADs project.
• Perform other additional duties as assigned by management
• To monitor and keep proper records and ensure the safety of petty cash

Requirements

• Bachelor’s or Master’s degree in Accounting, Finance, Business Administration, or a related field with 3–5 years of relevant experience.
• Strong knowledge of financial reporting, budget preparation, bank reconciliations, and compliance with donor regulations.
• Proficiency in Tally, QuickBooks, or other accounting software for recording transactions and financial analysis.
• Experience in processing payments, monitoring expenditures, and ensuring proper documentation of financial transactions.
• Ability to liaise with stakeholders, ensure statutory remittances (Pension, PAYE, NHF), and maintain adherence to financial policies.

Skills & Abilities:

• Good computer skills: Microsoft Office Applications
• Strong reporting and management skills
• Excellent interpersonal skills and ability to work as part of a team and build effective relationships with peers and all stakeholders

Interactions:

• Internal : All project staff,
• PHIDirector of Finance (HQ), Grants and Compliance Manager