Finance/Admin Officer at Concern for Women and Children Development Foundation (COWACDI)

• The Admin/Finance Officer will support the daily financial and administrative operations of the organization/project. This includes handling financial transactions, maintaining accurate financial records, ensuring compliance with organizational and donor policies, and supporting HR and procurement processes.

Core Functions / Responsibilities:

• Maintain accurate and up-to-date financial records, including cash books, bank books, and ledgers.
• Prepare monthly financial reports and bank reconciliations.
• Process payments, ensuring proper documentation and authorization.
• Monitor budget expenditure and report any variances.
• Support the preparation of financial reports for donors and audits.
• Manage petty cash in line with organizational policies.
• Ensure timely payment of salaries, allowances, and supplier invoices.
• Maintain an organized and accessible filing system for financial documents.

Administrative Responsibilities:

• Ensure effective office management including supplies, utilities, maintenance, and logistics.
• Maintain proper records for staff attendance, leave, and personnel files.
• Support recruitment and onboarding processes.
• Manage travel logistics and accommodation for staff and visitors.
• Ensure the proper management of assets and inventory.
• Maintain and update administrative policies and procedures.
• Support procurement processes including quotations, LPOs, and vendor management.

Required Competencies and Skills

The incumbent is expected to demonstrate the following values and competencies: All COWACDI staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity: Respect and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
• Minimum 2 years of relevant work experience
• Commitment to learning and implementing organizational policies and procedures
• Good skill in MS Word, Excel, and PowerPoint
• Fluency in local language
• Excellent oral and written communication skills.
• Must be able to read, write and speak fluent English. Other:
• An appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
• The appointment is subject to funding confirmation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

• A Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2–3 years relevant experience in a similar role, preferably with an NGO or Development Organization.
• Strong knowledge of accounting principles and financial reporting.
• Experience with accounting software (e.g., QuickBooks, SAGE, Excel, etc.).
• Strong organizational, communication, and interpersonal skills.
• High level of integrity, confidentiality, and attention to detail.
• Ability to work under pressure and meet deadlines.